Finding 479073 (2022-011)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2024-07-22

AI Summary

  • Core Issue: The PHA has a significant weakness in internal controls, leading to material noncompliance with reporting requirements.
  • Impacted Requirements: The PHA must electronically submit specific forms to HUD for various family changes, as outlined in 24 CFR Part 908 and 24 CFR section 982.158.
  • Recommended Follow-Up: The Authority should enhance monitoring controls to ensure timely and accurate uploads of recertifications to the PIC system.

Finding Text

2022 – 011 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Moving to Work Demonstration Program Assistance Listing Number: 14.881 Federal Award Identification Number and Year: DC001VO - 2022 Award Period: October 1, 2021 – September 30, 2022 Type of Finding: • Material Weakness in Internal Control over Compliance • Material Noncompliance (Modified Opinion) Criteria or specific requirement: The PHA is required to submit this form electronically to HUD each time the PHA completes an admission, annual reexamination, interim reexamination, portability move-in, or other change of unit for a family. The PHA must also submit the Family Report when a family ends participation in the program or moves out of the PHA’s jurisdiction under portability (24 CFR Part 908 and 24 CFR section 982.158). Condition/Context: Exceptions noted in 13 of the 40 samples. Exceptions included discrepancies between the HUD-50058 and the uploaded recertification and lack of support provided. Questioned Costs: Unable to determine. Cause: The Authority did not sufficiently monitor controls to ensure compliance with reporting requirements Effect: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements. Repeat Finding: No. Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements. Views of Responsible Officials: There is no disagreement with the audit finding.

Corrective Action Plan

2022-011 Moving to Work Demonstration Program – Assistance Listing No. 14.881 Recommendation: We recommend the Authority implements controls to ensure that recertifications are uploaded to PIC in accordance with reporting requirements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken or planned in response to finding: The HCVP shall recruit and hire a dedicated Data Analyst to oversee the PIC entries and to ensure that recertifications are uploaded in accordance with reporting requirements. The PIC uploads will be quality-controlled monthly by HCVP and quarterly by the Office of Audit and Compliance. The OAC will conduct monthly checks to ensure that the uploads are done to facilitate the required reporting. Name of the contact person responsible for corrective action: Khaliah Payne. Planned completion date for corrective action plan: 9/30/24.

Categories

HUD Housing Programs Material Weakness Reporting Internal Control / Segregation of Duties Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 479070 2022-002
    Material Weakness Repeat
  • 479071 2022-009
    Material Weakness
  • 479072 2022-010
    Significant Deficiency
  • 479074 2022-003
    Material Weakness Repeat
  • 479075 2022-004
    Material Weakness Repeat
  • 479076 2022-005
    Material Weakness
  • 479077 2022-006
    Material Weakness
  • 479078 2022-007
    Material Weakness
  • 479079 2022-008
    Material Weakness
  • 479080 2022-012
    Material Weakness Repeat
  • 479081 2022-013
    Material Weakness
  • 479082 2022-003
    Material Weakness Repeat
  • 479083 2022-004
    Material Weakness Repeat
  • 479084 2022-005
    Material Weakness
  • 479085 2022-006
    Material Weakness
  • 479086 2022-007
    Material Weakness
  • 479087 2022-008
    Material Weakness
  • 479088 2022-012
    Material Weakness Repeat
  • 479089 2022-013
    Material Weakness
  • 479090 2022-002
    Material Weakness Repeat
  • 479091 2022-009
    Material Weakness
  • 479092 2022-010
    Significant Deficiency
  • 479093 2022-011
    Material Weakness
  • 479094 2022-002
    Material Weakness Repeat
  • 479095 2022-009
    Material Weakness
  • 479096 2022-010
    Significant Deficiency
  • 479097 2022-011
    Material Weakness
  • 479098 2022-003
    Material Weakness Repeat
  • 479099 2022-004
    Material Weakness Repeat
  • 479100 2022-005
    Material Weakness
  • 479101 2022-006
    Material Weakness
  • 479102 2022-007
    Material Weakness
  • 479103 2022-008
    Material Weakness
  • 479104 2022-012
    Material Weakness Repeat
  • 479105 2022-013
    Material Weakness
  • 479106 2022-003
    Material Weakness Repeat
  • 479107 2022-004
    Material Weakness Repeat
  • 479108 2022-005
    Material Weakness
  • 479109 2022-006
    Material Weakness
  • 479110 2022-007
    Material Weakness
  • 479111 2022-008
    Material Weakness
  • 479112 2022-012
    Material Weakness Repeat
  • 479113 2022-013
    Material Weakness
  • 1055512 2022-002
    Material Weakness Repeat
  • 1055513 2022-009
    Material Weakness
  • 1055514 2022-010
    Significant Deficiency
  • 1055515 2022-011
    Material Weakness
  • 1055516 2022-003
    Material Weakness Repeat
  • 1055517 2022-004
    Material Weakness Repeat
  • 1055518 2022-005
    Material Weakness
  • 1055519 2022-006
    Material Weakness
  • 1055520 2022-007
    Material Weakness
  • 1055521 2022-008
    Material Weakness
  • 1055522 2022-012
    Material Weakness Repeat
  • 1055523 2022-013
    Material Weakness
  • 1055524 2022-003
    Material Weakness Repeat
  • 1055525 2022-004
    Material Weakness Repeat
  • 1055526 2022-005
    Material Weakness
  • 1055527 2022-006
    Material Weakness
  • 1055528 2022-007
    Material Weakness
  • 1055529 2022-008
    Material Weakness
  • 1055530 2022-012
    Material Weakness Repeat
  • 1055531 2022-013
    Material Weakness
  • 1055532 2022-002
    Material Weakness Repeat
  • 1055533 2022-009
    Material Weakness
  • 1055534 2022-010
    Significant Deficiency
  • 1055535 2022-011
    Material Weakness
  • 1055536 2022-002
    Material Weakness Repeat
  • 1055537 2022-009
    Material Weakness
  • 1055538 2022-010
    Significant Deficiency
  • 1055539 2022-011
    Material Weakness
  • 1055540 2022-003
    Material Weakness Repeat
  • 1055541 2022-004
    Material Weakness Repeat
  • 1055542 2022-005
    Material Weakness
  • 1055543 2022-006
    Material Weakness
  • 1055544 2022-007
    Material Weakness
  • 1055545 2022-008
    Material Weakness
  • 1055546 2022-012
    Material Weakness Repeat
  • 1055547 2022-013
    Material Weakness
  • 1055548 2022-003
    Material Weakness Repeat
  • 1055549 2022-004
    Material Weakness Repeat
  • 1055550 2022-005
    Material Weakness
  • 1055551 2022-006
    Material Weakness
  • 1055552 2022-007
    Material Weakness
  • 1055553 2022-008
    Material Weakness
  • 1055554 2022-012
    Material Weakness Repeat
  • 1055555 2022-013
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
14.881 Moving to Work Demonstration Program $230.11M
14.871 Section 8 Housing Choice Vouchers $7.50M
14.856 Lower Income Housing Assistance Program_section 8 Moderate Rehabilitation $1.73M
14.249 Section 8 Moderate Rehabilitation Single Room Occupancy $1.56M
14.879 Mainstream Vouchers $1.42M
14.870 Resident Opportunity and Supportive Services - Service Coordinators $584,707