Finding Text
Criteria: Under the Uniform Guidance §200.320 – Methods of procurement to be followed, the Town is required to perform procurement processes when selecting vendors. These processes can include quotes, and/or formal sealed bids.
Statement of Condition: The Town contracted with several vendors over the micro-purchase threshold, but did not retain documentation of quotes received.
Cause: Purchases that were made over the micro-purchase threshold were incorrectly identified as sole-source purchases, or documentation of quotes received prior to purchase were not retained.
Effect: Non-compliance with general provisions of the Uniform Guidance may affect future grants received by the Town.
Recommendation: We recommend that management ensure procurement standards are followed for all purchases.