Finding Text
During testing of two out of three transactions requiring procurement, we identified two instances that aggregated to greater than $10,000 and less than $250,000 that had no procurement documentation evidencing procurement procedures were followed. The expense was budgeted and the Organization had not planned to charge the expense to a grant. However, it was later determined to be grant eligible. Documentation of the process to acquire price quotations from multiple vendors was not available. Further, the Organization did not initially perform a search to determine whether the contractor was suspended, debarred, or otherwise excluded from working on projects funded with Federal dollars. Cause: The finding occurred due to failure to follow the established procurement policy of the Organization. Effect: Failure to follow procurement procedures may result in Alternatives to Violence, Inc. purchasing goods or services for more than would be necessary if required procurement procedures had been followed. Additionally, the Organization could enter into a transaction with a contractor who was suspended, debarred, or otherwise ineligible