FAC Explorer

Finding 46862 (2022-003)

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Requirement
I
Questioned Costs
-
Year
2022
Accepted
2023-09-26
Audit: 41056
Organization: Montgomery County, Il (IL)
Auditor: Scheffel Boyle

AI Summary

  • Core Issue: One out of three bids did not follow the County's procurement policies.
  • Impacted Requirements: Noncompliance with procurement standards can lead to legal and financial repercussions.
  • Recommended Follow-Up: The County should ensure all departments understand and adhere to procurement policies, with required documentation for bids and purchases.

Finding Text

Federal Program Name: Coronavirus State & Local Fiscal Recovery Funds AL Number: 21.027 Federal Agency: U.S. Department of the Treasury Criteria: Recipients are expected to have procurement policies and procedures in place that comply with the procurement standards outlined in the Uniform Guidance. Statement of Condition: One out of three bids tested did not follow the steps outlined in the County?s procurement policies and procedures. Questioned Costs: None Effect of Condition: Failure to comply with procurement policies and procedures puts the grantee in noncompliance with laws, regulations and provisions of contracts or grant agreements. Cause of Condition: The County did not obtain competitive bids for equipment that exceeded the $30,000 threshold outlined in their procurement policies and procedures. Recommendation: The County should communicate with all department heads about the procurement policies and procedures to ensure they are being followed. Response: The County will set protocol for making sure the bid process is being followed as each office requests funds for these special purposes. Proof of documentation of advertisement, bids and purchase will be required.

Corrective Action Plan

Condition: One out of three bids tested did not follow the steps outlined in the County?s procurement policies and procedures. Plan: The County should communicate with all department heads about the procurement policies and procedures to ensure they are being followed. Name of Contact Person: Nikki Lohman, Treasurer Management Response: The County will set protocol for making sure the bid process is being followed as each office requests funds for these special purposes. Proof of documentation of advertisement, bids and purchase will be required. Anticipated Date of Completion: Ongoing Analysis

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $982,115
93.898 Cancer Prevention and Control Programs for State, Territorial and Tribal Organizations $256,992
93.959 Block Grants for Prevention and Treatment of Substance Abuse $179,949
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $118,362
93.958 Block Grants for Community Mental Health Services $47,489
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $43,917
93.069 Public Health Emergency Preparedness $42,947
93.103 Food and Drug Administration_research $42,267
93.667 Social Services Block Grant $34,932
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $29,672
93.747 Elder Abuse Prevention Interventions Program $23,931
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $21,532
90.404 2018 Hava Election Security Grants $13,589
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $10,083
97.042 Emergency Management Performance Grants $8,113
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $7,299
93.052 National Family Caregiver Support, Title Iii, Part E $7,008
93.268 Immunization Cooperative Agreements $5,515
93.041 Special Programs for the Aging_title Vii, Chapter 3_programs for Prevention of Elder Abuse, Neglect, and Exploitation $3,000
66.605 Performance Partnership Grants $292