Finding Text
Information on the Federal Program: Assistance Listing Number 16.575?Crime Victim Assistance, United States Department of Justice. Pass-Through Entity: Colorado Department of Public Safety. Award Number: 2020-VA-21-562-02. Compliance Requirements: Allowable Costs Type of Finding Noncompliance and significant deficiency. Criteria: As outlined in the Department of Justice Financial Guide, all grant recipients are required to complete and keep on file the U.S. Citizenship and Immigration Services? Employment Eligibility Verification Form I-9 for individuals working under the award. Condition: We were unable to obtained a completed I-9 for one employee working under the award. Context: Out of our sample of 9 employees, we were unable to obtain and I-9 for 1 employee. Cause: Employee was hired during the Covid-19 pandemic, the I-9 was overlooked as the hiring process was completed virtually. Effect or Potential Effect: Failure to obtain I-9?s as required may result in ineligible employees being permitted to work on the aware. This is considered material non-compliance with the grant agreement.Questioned Costs: None. Recommendation: The Organization should have a new hire checklist, that includes a I-9 is completed for each employee that is working under Department of Justice grant funding. Additionally, the Organization should review controls to ensure I-9?s for all employees are obtained and maintained. Views of Responsible Official: Once Project Safeguard realized that the organization didn?t have a copy of the file from the Board of Directors from the Executive Director having been hired in 2013, Project Safeguard has rectified the situation by replacing the missing I-9 with an updated I-9 with attestation in accordance to guidance from UCIS . All I-9s are completed and maintained in a separate file as soon as employment begins and E-verify is completed within three days of employment as stated in the Project Safeguard policies.