Finding Text
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.