Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - U S. Department of Education - Assistance Listing Number 84.425E, COVID-19 - Higher Education Emergency Relief Fund (HEERF) - Student Aid Federal Award Identification Number and Year - P425E201464 Pass-through Entity - N/A Finding Type - Significant deficiency and material noncompliance with laws and regulations Repeat Finding - No Criteria - CARES Act 18004(e) and the CRRSAA 314(e) require an institution receiving funds under HEERF I and HEERF II to submit a report to the secretary at such time in such a manner as the secretary may require. ARP Act 2003 specifies that the same terms and conditions of CRRSAA 314 apply to HEERF III funds. While the acts do not explicitly identify procedures by which institutions must report on their uses of HEERF grant funds, pursuant to these requirements, the Department of Education required quarterly public reporting of student portion and institutional portion awards. Condition - The University did not make available timely student HEERF quarterly reporting for the quarter ended September 30, 2021. Questioned Costs - None Identification of How Questioned Costs Were Computed - Not applicable Context - There was one instance identified where the University did not make available timely the student HEERF quarterly report on the University's website. Cause and Effect - There was no control implemented to ensure that the required information was properly made available on the University's website on a timely basis. As a result, quarterly reporting for the quarter ended September 30, 2021 was not made available timely. Recommendation - We recommend that the University implement additional controls to ensure reporting requirements for federal grants are complied with in all instances. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will create a review process to ensure correct and timely reporting documents are posted in accordance with federal regulations.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Material weakness and material noncompliance with laws and regulations Repeat Finding - Yes - 2021-001 Criteria - An institution shall submit, in accordance with deadline dates established by the secretary, through publication in the Federal Register, other reports and information the secretary requires and shall comply with the procedures the secretary finds necessary to ensure that the reports are correct (34 CFR 690.83(b)(2) and 34 CFR 685.309). A school must update the National Student Loan Data System (NSLDS) within 30 days of a student status change, unless the school expects to submit its next enrollment report to the NSLDS within 60 days (34 CFR 685.309). Condition - The student status changes for certain students with status changes were not reported accurately and/or within 60 days. Additionally, certain students were reported with incorrect effective dates. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were three errors that attributed to this finding: 1.Of the 40 students tested, there were 8 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. These students withdrew or graduated and were reported but with an incorrect effective date. 2.Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. 3.Of the 40 students tested, there was 1 student who withdrew whose status change was not reported to the NSLDS. Cause and Effect - The University does not have a control(s) or process(es) in place to ensure status changes are reported to the NSLDS accurately and timely in all cases. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of students who graduated or withdrew, officially or unofficially. Views of Responsible Officials and Corrective Action Plan - The University concurs with the finding. Enrollment services is working with IT on an error report and ongoing review process to identify reporting errors for timely correction.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - An institution that is not required to take attendance may use as the withdrawal date the last date of attendance at an academically related activity, as documented by the institution (34 CFR668.22(c) and (I)). Before an institution disburses Title IV, Higher Education Act (HEA) program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each Title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Except in the case of a post-withdrawal disbursement made in accordance with Sec. 668.22(a)(5), if an institution credits a student's account at the institution with Direct Loans, the institution must notify the student or parent of: i.The anticipated date and amount of the disbursement ii.The student's or parent's right to cancel all or a portion ofthat loan or loan disbursement and have the loan proceeds returned to the secretary iii.The procedures and the time by which the student or parent must notify the institution that he or she wishes to cancel the loan or loan disbursement. Unless otherwise directed by the granting agency, an institution must maintain records related to its administration of a student financial assistance program for three years after the end of the award year in which the FISAP is submitted (34 CFR 668.24). Condition - The University could not provide records to substantiate that the relevant criteria were complied with by the University in all cases. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 13 students tested for R2T4, there were 6 students who were unofficial withdrawals in which the University could not provide support to substantiate the last date of academically related activity that was used as the withdrawal date for Title IV calculation purposes. Of the 25 students tested for eligibility, there were 2 students in which the University could not provide support that a disbursement notification was sent to the student/parent. Cause and Effect - Processes and controls are not designed and implemented to ensure that proper record retention is occurring necessary to substantiate compliance with relevant requirements. Recommendation - The University should implement additional controls to ensure all appropriate support is retained to backup the inputs of Title IV calculations. The University should implement controls to ensure that appropriate support is retained to support that disbursement notifications were sent to students/parents. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. Madonna will train faculty to preserve and provide documentation related to reported last dates of attendance. This will be stored in the University's enterprise document management system.
Assistance Listing Number, Federal Agency, and Program Name - 84.268, 84.063, and 84.007, Department of Education, Student Financial Aid Cluster Federal Award Identification Number and Year - P268K221640, P063P121640, and P007A212038 Pass-through Entity - N/A Finding Type - Significant deficiency Repeat Finding - No Criteria - A Title IV, Higher Education Act (HEA) credit balance occurs whenever the amount of Title IV, HEA program funds credited to a student?s ledger account for a payment period exceeds the amount assessed the student for allowable charges associated with that payment period, as provided under paragraph (c) of this section. A Title IV, HEA credit balance must be paid directly to the student or parent as soon as possible, but no later than: i.14 days after the balance occurred if the credit balance occurred after the first day of class of that payment period ii.14 days after the first day of class of a payment period if the credit balance occurred on or before the first day of class of that payment period. (34 CFR 668.164 (h)(1)) Condition - Certain credit balances were not refunded to students within 14 days. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - Of the 25 students tested, there were 2 students who had credit balances created by Title IV funds that were not refunded within 14 days. Cause and Effect - The University does not have a control or process in place to ensure that credit balances are refunded to students within 14 days in all situations. Specifically, it was observed that one individual is responsible for executing the refund of credit balances, and a process was not in place to rotate these duties while the staff member was on a personal leave during a period of time during the fiscal year ended June 30, 2022. As a result, credit balances were not refunded on a timely basis. Recommendation - The University should implement controls to ensure that credit balances are refunded to students within 14 days. Specifically, the University should ensure additional resources are allocated to this process to ensure continuity of operating effectiveness in the event of personnel changes or unexpected leaves. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will identify one or more additional staff members who can perform this function in the event of illness or absence, cross-train these individuals, and ensure permissions are granted, ensuring appropriate segregation of duties.
Assistance Listing Number, Federal Agency, and Program Name - U S. Department of Education - Assistance Listing Number 84.425E, COVID-19 - Higher Education Emergency Relief Fund (HEERF) - Student Aid Federal Award Identification Number and Year - P425E201464 Pass-through Entity - N/A Finding Type - Significant deficiency and material noncompliance with laws and regulations Repeat Finding - No Criteria - CARES Act 18004(e) and the CRRSAA 314(e) require an institution receiving funds under HEERF I and HEERF II to submit a report to the secretary at such time in such a manner as the secretary may require. ARP Act 2003 specifies that the same terms and conditions of CRRSAA 314 apply to HEERF III funds. While the acts do not explicitly identify procedures by which institutions must report on their uses of HEERF grant funds, pursuant to these requirements, the Department of Education required quarterly public reporting of student portion and institutional portion awards. Condition - The University did not make available timely student HEERF quarterly reporting for the quarter ended September 30, 2021. Questioned Costs - None Identification of How Questioned Costs Were Computed - Not applicable Context - There was one instance identified where the University did not make available timely the student HEERF quarterly report on the University's website. Cause and Effect - There was no control implemented to ensure that the required information was properly made available on the University's website on a timely basis. As a result, quarterly reporting for the quarter ended September 30, 2021 was not made available timely. Recommendation - We recommend that the University implement additional controls to ensure reporting requirements for federal grants are complied with in all instances. Views of Responsible Officials and Planned Corrective Actions - The University concurs with the finding. The University will create a review process to ensure correct and timely reporting documents are posted in accordance with federal regulations.