Finding Text
Assistance Listing Number, Federal Agency, and Program Name - Department of Education - Federal Direct Student Loan Program ALN No. 84.268 and Federal Pell Grant Program ALN No. 84.063 Federal Award Identification Number and Year - Various Pass through Entity - N/A Finding Type - Significant deficiency Repeat Finding - Yes - 2021-004, 2020-004 and 2019-001 Criteria - Changes in a student?s status are required to be reported to the National Student Loan Data System (NSLDS) or the guarantee agency within 30 days of the change or included in a student status confirmation report sent to NSLDS within 60 days of the status change (34 CFR Section 682.610). Condition - The University did not report certain students' status to NSLDS in an accurate and timely manner during the fiscal year. Questioned Costs - None Identification of How Questioned Costs Were Computed - N/A Context - There were two errors identified that attributed to this finding. 1) Of the 40 students tested, there was 3 students who withdrew/graduated whose status change was not reported accurately to the NSLDS. Student withdrew or graduated and was reported but with an incorrect effective date. 2) Of the 40 students tested, there were 2 students who withdrew/graduated whose status changes were not reported to the NSLDS within 60 days. Cause and Effect - The University does not have adequate controls or processes in place to ensure status changes are reported to the NSLDS accurately and timely. As a result, certain student status changes were not reported accurately and timely to the NSLDS. Recommendation - The University should implement controls to ensure student status changes are reported accurately and timely to the NSLDS. These controls should include a thorough review of the enrollment rosters prior to reporting, including a review of student campus and program level reporting. Views of Responsible Officials and Planned Corrective Actions - A new position was formed with the Title Assistant Registrar for Special Program and Compliance. This position was officially hired on January 11, 2022. They have gone through training for both NSC and NSLDS. They will continue to work closely with Financial Aid related to status change dates and reporting data to the NSLDS. She is responsible for dealing with NSLDS error reports.