Issue: The Township did not document vendor suspension and debarment status before making a purchase.
Requirements Impacted: Policies lacked specific actions for documenting compliance with vendor certification.
Follow-Up: Update policies to ensure documentation of vendor status is completed before any purchases.
Finding Text
2022-001 Condition and Criteria: The Township's written policies and procedures provide for vendor certification of suspension and debarment status or Township review of vendor suspension and debarment status on the SAM.gov website before applicable purchases. Cause: The Township policy for compliance with suspension and debarment requirements did not provide for specific action neccessary to document compliance. Effect: The Township made a purchase from a vendor before the vendor suspension and debarment status was documented. This vendor is not suspended or debared per review of the SAM.gov website. Recommendation: The Township should modify current policies and procedures to require documentation of vendor certification of suspension and debarment status or Township review of vendor suspension and debarment status on the SAM.gov website before applicable purchases Management Response: Management will modify policies and procedures to require document of vendor suspension and debarement status for all federally funded purchase.