FAC Explorer

Finding 447066 (2022-001)

- Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2022-12-31
Audit: 313011
Organization: Upper Explorerland Regional Housing Authority (IA)
Auditor: Hacker Nelson & CO PC

AI Summary

  • Core Issue: Missing documentation for tenants, including essential forms like lead-based paint and rent reasonableness.
  • Impacted Requirements: The Housing Authority must ensure all necessary forms are completed to confirm compliance with safety and affordability standards.
  • Recommended Follow-Up: Review tenant files thoroughly before finalization to prevent missing forms and ensure compliance with grant guidelines.

Finding Text

Finding 2022-001 Missing DocumentationCondition: Two tenants that were transferred from the Low Rent Housing Agency of Decorah had missing forms such as lead based paint, rent reasonableness, and Request for Tenancy Approval Form #52517. Another tenant did not have the rent reasonableness form when the rent was increased in 2016.Criteria: The Housing Authority should ensure that rent is within comparable rates and have all the appropriate forms needed to make sure that the tenant is staying in safe affordable housing.Cause: The Housing Authority had not finished going through all of the files that were transferred from Low Rent Housing Agency of Decorah to verify all forms were included. For the other missing form, the Housing Authority inadvertently forgot to create this form within their software package in 2016.Effect: These deficiencies did not have an effect on the tenant?s rent.Recommendation: While we do recognize that mistakes can and will happen, we recommend that tenant files are reviewed before finalizing to ensure that all forms are included to verify compliance with grant guidelines.

Corrective Action Plan

CORRECTIVE ACTION PLANDecember 2, 2022To: U.S. Department of Housing and Urban DevelopmentUpper Explorerland Regional Housing Authority respectfully submits the following corrective action plan for the year ended June 30, 2022.Name and address of independent public accounting firm:Hacker, Nelson & Co., CPAs123 W. Water StreetDecorah, IA 52101Audit period: Year ended June 30, 2022The finding from the June 30, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule.FINDING - FEDERAL AWARD PROGRAM AUDITU.S. Department of Housing and Urban Development2022 - Federal Assistance Listing Number 14.871 Section 8 Housing Choice VouchersCompliance Finding: See Finding 2022-001Recommendation: While we do recognize that mistakes can and will happen, we recommend that tenant files are reviewed before finalizing to ensure that all forms are included to verify compliance with grant guidelines.Action Taken: The Housing Authority was made aware of this, and forms will be included in the tenant?s file except for the tenant who has already exited the program.If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call Rachelle Howe at 563-382-6171.Sincerely yours,Rachelle HoweExecutive Director

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Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $2.02M