Finding 2022-001 Missing DocumentationCondition: Two tenants that were transferred from the Low Rent Housing Agency of Decorah had missing forms such as lead based paint, rent reasonableness, and Request for Tenancy Approval Form #52517. Another tenant did not have the rent reasonableness form when the rent was increased in 2016.Criteria: The Housing Authority should ensure that rent is within comparable rates and have all the appropriate forms needed to make sure that the tenant is staying in safe affordable housing.Cause: The Housing Authority had not finished going through all of the files that were transferred from Low Rent Housing Agency of Decorah to verify all forms were included. For the other missing form, the Housing Authority inadvertently forgot to create this form within their software package in 2016.Effect: These deficiencies did not have an effect on the tenant?s rent.Recommendation: While we do recognize that mistakes can and will happen, we recommend that tenant files are reviewed before finalizing to ensure that all forms are included to verify compliance with grant guidelines.
Finding 2022-001 Missing DocumentationCondition: Two tenants that were transferred from the Low Rent Housing Agency of Decorah had missing forms such as lead based paint, rent reasonableness, and Request for Tenancy Approval Form #52517. Another tenant did not have the rent reasonableness form when the rent was increased in 2016.Criteria: The Housing Authority should ensure that rent is within comparable rates and have all the appropriate forms needed to make sure that the tenant is staying in safe affordable housing.Cause: The Housing Authority had not finished going through all of the files that were transferred from Low Rent Housing Agency of Decorah to verify all forms were included. For the other missing form, the Housing Authority inadvertently forgot to create this form within their software package in 2016.Effect: These deficiencies did not have an effect on the tenant?s rent.Recommendation: While we do recognize that mistakes can and will happen, we recommend that tenant files are reviewed before finalizing to ensure that all forms are included to verify compliance with grant guidelines.