FAC Explorer

Finding 44590 (2022-002)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2022
Accepted
2023-05-24
Audit: 44107
Organization: New River Valley Agency on Aging (VA)
Auditor: Olinger & Associates PLLC

AI Summary

  • Core Issue: Incomplete UAI Forms for Personal Care and Care Coordination programs leading to significant deficiencies in internal controls.
  • Impacted Requirements: Noncompliance with DARS guidelines may result in improper eligibility and gaps in services for clients.
  • Recommended Follow-Up: Strengthen internal controls and procedures to ensure proper eligibility and meet service needs; enhance staff training on UAI completion.

Finding Text

2022-002 Incomplete UAI Forms for Personal Care and Care Coordination for the Elderly Virginians' Programs (Non Major Program) Significant deficiencies in internal controls and noncompliance with DARS guidelines: Criteria/Condition & Context: During the audit and review of the monitoring reports from DARS, we noted New River Valley Area on Agings Programs (Personal Care and Care Coordination Programs) had findings of incomplete UAI Forms. Effect: Internal controls and procedures could allow improper eligibility and some clients may have gap in services needed. Recommendation: Internal controls and procedures should be strengthened and implemented to ensure proper eligibility and service needs are met. Views of Responsible Parties: All staff completing UAI's are given training using the UAI notebook and the DARS Service Standards along with using the PP checklist. Staff will also be trained to complete all comments sections as needed

Corrective Action Plan

Corrective Action Plan PURPOSE: This Plan describes Internal Control Audit findings; documents responsibility for addressing the findings; and describes progress towards addressing the findings. Provide enough information to enable the reader to understand the nature of the finding, the impacts, and the planned remedy. Audit Name: New River Valley Agency on Aging - September 30, 2022 Audit Finding No. & SS Concurrence Short Title Summary Anticipated Completion Date Responsible Person(s) and Due Date * Status Status Date Concurs: Planned Action & Status Does Not Concur: Mitigating Controls & Risk Acceptance 2022-001 Updating and offsetting future Vehicle Sales Correction implemented immediately Completed and ongoing Senior Services Program Director C 9/30/2022 Concur 2022-002 UAI Forms Properly Completed Correction implemented immediately Completed and ongoing Aging and Disability Services Supervisor C 9/30/2022 Concur * Status Legend: NS = Not Started; U = Underway; C = Completed

Categories

Subrecipient Monitoring Eligibility Internal Control / Segregation of Duties

Other Findings in this Audit

  • 44589 2022-001
    Significant Deficiency
  • 621031 2022-001
    Significant Deficiency
  • 621032 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
93.045 Special Programs for the Aging_title Iii, Part C_nutrition Services $384,967
20.507 Federal Transit_formula Grants $350,742
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $201,474
93.052 National Family Caregiver Support, Title Iii, Part E $165,329
93.053 Nutrition Services Incentive Program $52,159
20.521 New Freedom Program $47,539
93.778 Medical Assistance Program $17,085
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $16,638
93.042 Special Programs for the Aging_title Vii, Chapter 2_long Term Care Ombudsman Services for Older Individuals $9,272