Audit 44107

2022-001 Transit Vehicle Disposals (Non Major Program) Findings DRPT Awards Over Senior Services Program: Significant deficiencies in internal controls and noncompliance of DRPT guidelines: Criteria/Condition & Context: During the audit and review of the monitoring reports from the DRPT, we noted the New River Valley Senior Services Transit Program did notify DRPT of sales proceeds and properly apply the correct procedure for applying the vehicle sales proceeds to future vehicle purchases. Effect: Internal controls and procedures could allow improper calculation for future vehicle replacement and future funding may be disallowed or required to be returned to DRPT. Recommendation: Internal controls and procedures should be strengthened and implemented to update the State TransAM program completely and on a timely basis. Guidance should be requested for proper calculation for funding to apply to future vehicle replacement. Views of Responsible Parties: Vehicle sold prior to November 15, 2021 will be used to offset future vehicle replacements. Future sales will be updated properly and timely in the State data base. Policies and procedures will be implemented to insure the vehicle disposal guidelines of DRPT are followed and approved by the State.

2022-002 Incomplete UAI Forms for Personal Care and Care Coordination for the Elderly Virginians' Programs (Non Major Program) Significant deficiencies in internal controls and noncompliance with DARS guidelines: Criteria/Condition & Context: During the audit and review of the monitoring reports from DARS, we noted New River Valley Area on Agings Programs (Personal Care and Care Coordination Programs) had findings of incomplete UAI Forms. Effect: Internal controls and procedures could allow improper eligibility and some clients may have gap in services needed. Recommendation: Internal controls and procedures should be strengthened and implemented to ensure proper eligibility and service needs are met. Views of Responsible Parties: All staff completing UAI's are given training using the UAI notebook and the DARS Service Standards along with using the PP checklist. Staff will also be trained to complete all comments sections as needed

2022-001 Transit Vehicle Disposals (Non Major Program) Findings DRPT Awards Over Senior Services Program: Significant deficiencies in internal controls and noncompliance of DRPT guidelines: Criteria/Condition & Context: During the audit and review of the monitoring reports from the DRPT, we noted the New River Valley Senior Services Transit Program did notify DRPT of sales proceeds and properly apply the correct procedure for applying the vehicle sales proceeds to future vehicle purchases. Effect: Internal controls and procedures could allow improper calculation for future vehicle replacement and future funding may be disallowed or required to be returned to DRPT. Recommendation: Internal controls and procedures should be strengthened and implemented to update the State TransAM program completely and on a timely basis. Guidance should be requested for proper calculation for funding to apply to future vehicle replacement. Views of Responsible Parties: Vehicle sold prior to November 15, 2021 will be used to offset future vehicle replacements. Future sales will be updated properly and timely in the State data base. Policies and procedures will be implemented to insure the vehicle disposal guidelines of DRPT are followed and approved by the State.

2022-002 Incomplete UAI Forms for Personal Care and Care Coordination for the Elderly Virginians' Programs (Non Major Program) Significant deficiencies in internal controls and noncompliance with DARS guidelines: Criteria/Condition & Context: During the audit and review of the monitoring reports from DARS, we noted New River Valley Area on Agings Programs (Personal Care and Care Coordination Programs) had findings of incomplete UAI Forms. Effect: Internal controls and procedures could allow improper eligibility and some clients may have gap in services needed. Recommendation: Internal controls and procedures should be strengthened and implemented to ensure proper eligibility and service needs are met. Views of Responsible Parties: All staff completing UAI's are given training using the UAI notebook and the DARS Service Standards along with using the PP checklist. Staff will also be trained to complete all comments sections as needed