Finding Text
Finding 2022-002 ? Tenant File Documentation Maintenance (Material Weakness, Noncompliance) Public Housing Program ? CFDA No. 14.850a; Grant period ? fiscal year ended September 30, 2022 Criteria The Public Housing Occupancy Guidebook and other HUD PIH Notices and Handbooks provide requirements and guidance for which the Public Housing Program is to be administered and operated under with respect to tenant eligibility and reexaminations. Condition and Perspective During audit fieldwork, forty Public Housing Program tenant files were requested for review for compliance with Program eligibility and reexamination requirements. The following omissions were noted from the review: 1) Five files were missing Lead-Based Paint Disclosure Forms 2) Five files were missing Community Service Requirements Forms 3) One file was missing a signed HUD 9886 Authorization for Release of Information Form 4) One file was missing a third-party verification of income Cause Failure to execute controls over tenant file documentation requirements. Effect Non-compliance with tenant file documentation requirements. Questioned Costs ? None noted Recommendation We recommend that the Authority implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Reply The Authority will implement and execute strengthened controls over tenant file documentation maintenance processes and procedures. Erial Branch, Executive Director, has assumed the responsibility of executing strengthened controls over tenant file documentation maintenance as of April 30, 2023.