Finding Text
Federal Pell Grant Program, ALN 84.063
Federal Direct Student Loans, ALN 84.268
U.S. Department of Education
Program Year 2022-2023
Criteria or specific requirement – Special Tests and Provisions – Enrollment Reporting (34 CFR 690.93(b)(2); 34 CFR 682.610; 34 CFR 685.309). Institutions are required to report enrollment information.
Condition – The University’s processes did not ensure timely and accurate student status reporting to National Student Loan Data System (NSLDS).
Questioned costs – $0
Context – Out of the population of 657 students with student attendance changes required to be reported prior to July 19, 2022 or after February 28, 2023, a sample of 25 students were selected for testing. Our sampling method was not, and was not intended to be, statistically valid. There were 14 attributes tested for each student with at least one status change.
Campus-Level Records:
1. OPEID Number
2. Enrollment Effective Date
3. Enrollment Status
4. Certification Date
Program-Level Records
5. OPEID
6. CIP Code
7. CIP Year
8. Credential Level
9. Published Program Length Measurement
10. Published Program Length
11. Program Begin Date
12. Program Enrollment Status
13. Program Enrollment Effective Date
Other Records
14. Student changed his or her permanent address
The University reported the incorrect Program Length for 1 student.
The University reported the incorrect Program Begin Date for 4 students.
The University reported the incorrect Program Enrollment Status for 1 student.
The University reported the incorrect Campus Enrollment and Program Enrollment Effective Date for 1 student.
The University did not timely report status changes for 17 students.
Effect – The University reported incorrect dates and statuses for students’ status changes and did not report the status changes timely.
Cause – The University’s processes did not ensure status changes were reported timely and accurately.
Identification as repeat finding, if applicable – N/A
Recommendation – The University should update their controls to ensure changes in students’ enrollment status are reported in a timely and accurate manner.
Views of responsible officials and planned corrective actions –
Enrollment reporting is performed by the Office of Student Records. The new university registrar has modified the enrollment reporting process to include audits of all student-related data prior to census day. Any changes in student academic program received after census day will be effective for the next academic semester. Additionally, the registrar created procedural changes to ensure reporting happens for every reporting period with the added redundancy of additional staff. All reporting periods are recorded on the Office of Student Records' office calendar and in their processing action plan document.