Finding Text
Finding 2022-004 Information on the federal program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099, Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The number of meals claimed on a reimbursement claim must agree to the tally sheets completed for every breakfast and lunch reimbursement claim submitted. Monthly subsidy reimbursements must be submitted in timely manner to receive reimbursement. Condition: There were instances in which the number of meals claimed did not agree with meal count records resulting in an over/under claim. Also, there were instances in which monthly subsidy reimbursements were not submitted in a timely manner resulting in claims being denied. Questioned Costs: None Context: The number of meals claimed did not agree with meal count records. Also, not all monthly subsidy reimbursements were submitted in a timely manner. Effect: The District received unsupported reimbursements which is an instance of noncompliance with the program requirements. Also, the District failed to receive all funds which they were entitled to. Cause: There were four months in which the incorrect number of meals served was entered into the SNEARS system. There were two months in which the reimbursement request was not processed in a timely manner. Recommendation: Prior to submitting reimbursement claims to the NJ Department of Agriculture, the meals claimed should be verified to the meal count activity records. All monthly reimbursement claims should be submitted in a timely manner. Management?s response: More care will be taken to ensure the meals claimed agree to the meal count activity records. Also, monthly reimbursement claims will be submitted in a timely manner.