Finding 2022-003 Information on the Federal Program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099 Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The school district must provide verification of low income status for students attending Community Eligibility Program (CEP) schools. A completed valid 2021-22 New Jersey Household Information Survey Form or direct certification through the SNEARS matching system is required to support the number of students in a CEP school reported as low income. Condition: The required documentation required to support the number of students reported as low income was not available for audit. Questioned Costs: Unknown Context: The district submitted the 2021/2022 ASSA but were unable to provide the related supporting documents and internal control procedures that document the compilation of data which provide an audit trail for testing enrollments reported on the ASSA. Effect: By not maintaining appropriate supporting documentation in accordance with the instructions provided by the Office of School Finance, the number of students reported as Low Income on the district?s ASSA are unable to be verified. Cause: The district did not provide the required documentation to support the number of students reported as low income. Recommendation: The district should maintain the completed valid New Jersey Household Information Survey Form or documentation of direct certification for all students reported as low income. Management Response: The district will maintain and make available all required documentation to support the number of students reported as low income.
Finding 2022-004 Information on the federal program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099, Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The number of meals claimed on a reimbursement claim must agree to the tally sheets completed for every breakfast and lunch reimbursement claim submitted. Monthly subsidy reimbursements must be submitted in timely manner to receive reimbursement. Condition: There were instances in which the number of meals claimed did not agree with meal count records resulting in an over/under claim. Also, there were instances in which monthly subsidy reimbursements were not submitted in a timely manner resulting in claims being denied. Questioned Costs: None Context: The number of meals claimed did not agree with meal count records. Also, not all monthly subsidy reimbursements were submitted in a timely manner. Effect: The District received unsupported reimbursements which is an instance of noncompliance with the program requirements. Also, the District failed to receive all funds which they were entitled to. Cause: There were four months in which the incorrect number of meals served was entered into the SNEARS system. There were two months in which the reimbursement request was not processed in a timely manner. Recommendation: Prior to submitting reimbursement claims to the NJ Department of Agriculture, the meals claimed should be verified to the meal count activity records. All monthly reimbursement claims should be submitted in a timely manner. Management?s response: More care will be taken to ensure the meals claimed agree to the meal count activity records. Also, monthly reimbursement claims will be submitted in a timely manner.
Finding 2022-003 Information on the Federal Program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099 Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The school district must provide verification of low income status for students attending Community Eligibility Program (CEP) schools. A completed valid 2021-22 New Jersey Household Information Survey Form or direct certification through the SNEARS matching system is required to support the number of students in a CEP school reported as low income. Condition: The required documentation required to support the number of students reported as low income was not available for audit. Questioned Costs: Unknown Context: The district submitted the 2021/2022 ASSA but were unable to provide the related supporting documents and internal control procedures that document the compilation of data which provide an audit trail for testing enrollments reported on the ASSA. Effect: By not maintaining appropriate supporting documentation in accordance with the instructions provided by the Office of School Finance, the number of students reported as Low Income on the district?s ASSA are unable to be verified. Cause: The district did not provide the required documentation to support the number of students reported as low income. Recommendation: The district should maintain the completed valid New Jersey Household Information Survey Form or documentation of direct certification for all students reported as low income. Management Response: The district will maintain and make available all required documentation to support the number of students reported as low income.
Finding 2022-004 Information on the federal program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099, Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The number of meals claimed on a reimbursement claim must agree to the tally sheets completed for every breakfast and lunch reimbursement claim submitted. Monthly subsidy reimbursements must be submitted in timely manner to receive reimbursement. Condition: There were instances in which the number of meals claimed did not agree with meal count records resulting in an over/under claim. Also, there were instances in which monthly subsidy reimbursements were not submitted in a timely manner resulting in claims being denied. Questioned Costs: None Context: The number of meals claimed did not agree with meal count records. Also, not all monthly subsidy reimbursements were submitted in a timely manner. Effect: The District received unsupported reimbursements which is an instance of noncompliance with the program requirements. Also, the District failed to receive all funds which they were entitled to. Cause: There were four months in which the incorrect number of meals served was entered into the SNEARS system. There were two months in which the reimbursement request was not processed in a timely manner. Recommendation: Prior to submitting reimbursement claims to the NJ Department of Agriculture, the meals claimed should be verified to the meal count activity records. All monthly reimbursement claims should be submitted in a timely manner. Management?s response: More care will be taken to ensure the meals claimed agree to the meal count activity records. Also, monthly reimbursement claims will be submitted in a timely manner.
Finding 2022-003 Information on the Federal Program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099 Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The school district must provide verification of low income status for students attending Community Eligibility Program (CEP) schools. A completed valid 2021-22 New Jersey Household Information Survey Form or direct certification through the SNEARS matching system is required to support the number of students in a CEP school reported as low income. Condition: The required documentation required to support the number of students reported as low income was not available for audit. Questioned Costs: Unknown Context: The district submitted the 2021/2022 ASSA but were unable to provide the related supporting documents and internal control procedures that document the compilation of data which provide an audit trail for testing enrollments reported on the ASSA. Effect: By not maintaining appropriate supporting documentation in accordance with the instructions provided by the Office of School Finance, the number of students reported as Low Income on the district?s ASSA are unable to be verified. Cause: The district did not provide the required documentation to support the number of students reported as low income. Recommendation: The district should maintain the completed valid New Jersey Household Information Survey Form or documentation of direct certification for all students reported as low income. Management Response: The district will maintain and make available all required documentation to support the number of students reported as low income.
Finding 2022-004 Information on the federal program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099, Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The number of meals claimed on a reimbursement claim must agree to the tally sheets completed for every breakfast and lunch reimbursement claim submitted. Monthly subsidy reimbursements must be submitted in timely manner to receive reimbursement. Condition: There were instances in which the number of meals claimed did not agree with meal count records resulting in an over/under claim. Also, there were instances in which monthly subsidy reimbursements were not submitted in a timely manner resulting in claims being denied. Questioned Costs: None Context: The number of meals claimed did not agree with meal count records. Also, not all monthly subsidy reimbursements were submitted in a timely manner. Effect: The District received unsupported reimbursements which is an instance of noncompliance with the program requirements. Also, the District failed to receive all funds which they were entitled to. Cause: There were four months in which the incorrect number of meals served was entered into the SNEARS system. There were two months in which the reimbursement request was not processed in a timely manner. Recommendation: Prior to submitting reimbursement claims to the NJ Department of Agriculture, the meals claimed should be verified to the meal count activity records. All monthly reimbursement claims should be submitted in a timely manner. Management?s response: More care will be taken to ensure the meals claimed agree to the meal count activity records. Also, monthly reimbursement claims will be submitted in a timely manner.
Finding 2022-003 Information on the Federal Program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099 Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The school district must provide verification of low income status for students attending Community Eligibility Program (CEP) schools. A completed valid 2021-22 New Jersey Household Information Survey Form or direct certification through the SNEARS matching system is required to support the number of students in a CEP school reported as low income. Condition: The required documentation required to support the number of students reported as low income was not available for audit. Questioned Costs: Unknown Context: The district submitted the 2021/2022 ASSA but were unable to provide the related supporting documents and internal control procedures that document the compilation of data which provide an audit trail for testing enrollments reported on the ASSA. Effect: By not maintaining appropriate supporting documentation in accordance with the instructions provided by the Office of School Finance, the number of students reported as Low Income on the district?s ASSA are unable to be verified. Cause: The district did not provide the required documentation to support the number of students reported as low income. Recommendation: The district should maintain the completed valid New Jersey Household Information Survey Form or documentation of direct certification for all students reported as low income. Management Response: The district will maintain and make available all required documentation to support the number of students reported as low income.
Finding 2022-004 Information on the federal program: Child Nutrition Cluster, Assistance Listing Numbers 10.553/10.555, FAIN 221NJ304N1099, Grant Period 7/1/21-6/30/22. Criteria or specific requirement: The number of meals claimed on a reimbursement claim must agree to the tally sheets completed for every breakfast and lunch reimbursement claim submitted. Monthly subsidy reimbursements must be submitted in timely manner to receive reimbursement. Condition: There were instances in which the number of meals claimed did not agree with meal count records resulting in an over/under claim. Also, there were instances in which monthly subsidy reimbursements were not submitted in a timely manner resulting in claims being denied. Questioned Costs: None Context: The number of meals claimed did not agree with meal count records. Also, not all monthly subsidy reimbursements were submitted in a timely manner. Effect: The District received unsupported reimbursements which is an instance of noncompliance with the program requirements. Also, the District failed to receive all funds which they were entitled to. Cause: There were four months in which the incorrect number of meals served was entered into the SNEARS system. There were two months in which the reimbursement request was not processed in a timely manner. Recommendation: Prior to submitting reimbursement claims to the NJ Department of Agriculture, the meals claimed should be verified to the meal count activity records. All monthly reimbursement claims should be submitted in a timely manner. Management?s response: More care will be taken to ensure the meals claimed agree to the meal count activity records. Also, monthly reimbursement claims will be submitted in a timely manner.