Finding Text
LIHEAP Agency Invoice Reports maintained by the Organization should have sufficient supporting documentation that reports the details of the weekly benefits paid to clients. Condition: LIHEAP Agency Invoice Reports maintained by the Organization did not contain sufficient supporting documentation to agree the details of the weekly benefits paid to the weekly summary report of benefits paid. Cause: Supporting documentation was misplaced or misfiled. In addition, one weekly report was not documented as reviewed and approved. Effect: Reports submitted may contain errors. Questioned Costs: None Other Information: Management should ensure all weekly LIHEAP Agency Invoice Reports are reviewed for completeness and correctness and marked as approved prior to filing. All copies maintained should be complete. Recommendation: Management should ensure all weekly LIHEAP Agency Invoice Reports are reviewed for completeness and correctness and marked as approved prior to filing. All copies maintained should be complete. Reply: Management agrees with this finding and will develop stronger policies and procedures to ensure sufficient supporting documentation is maintained for each weekly LIHEAP Agency Invoice Report.