Finding Text
Inaccurate and Untimely Return of Title IV Funds (R2T4) Significant Deficiency
DEPARTMENT OF EDUCATION
ALN #: 84.268, 84.063
Federal Award Identification #: 2022-2023 Financial Aid Year
Condition: When students withdrew from a term either officially or unofficially, the College did not always return unearned Title IV aid timely or accurately.
Criteria: 34 CFR 668.22
Questioned Costs: $0
Context: Out of 14 modular students tested, the College returned Title IV funds for one student withdrawal that did not require funds to be returned based on the completion rate. Additionally, there was one student who had a return that was 262 days late.
Cause: There was no timely review being completed at the end of each term of students with federal aid and no passing grades to determine if an R2T4 is required.
Effect: Noncompliance with R2T4 regulations regarding withdrawals from modular programs.
Identification as repeat finding, if applicable: 2022-003
Recommendation: We recommend that the financial aid office work closely with the registrar office and their third party administrator to ensure that R2T4s are completed timely when students cease attendance during the term. We also recommend that the financial aid office review all students with federal aid and no passing grades at the end of each term to ensure that if an R2T4 is required, it is completed timely.
Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.