Finding Text
FINDING 2023-004 - SEGREGATION OF DUTIES
Program information
This finding applies to all federal awards.
Repeat Finding from Prior Year
Yes
Condition
The number of employees performing accounting and bookkeeping duties in the beginning of the
year was not sufficient to provide an adequate segregation of duties.
Criteria
Circumstances permitting, accounting and bookkeeping duties should be assigned to different
individuals to promote safeguarding of assets and accuracy of financial information.
Context
Noted throughout the finding.
Cause
The District has limited resources that minimize the possibility to segregate the functions within the
business office and was in the process of hiring and filling positions to mitigate the associated risks.
The positions were filled but during the beginning of the audit period there was a period when this
risk was present.
Effect
Because of the limited number of individuals involved in the accounting and bookkeeping functions,
there is a greater risk that assets will not be properly safeguarded and that errors in financial
information will occur and not be detected in a timely manner. This was only applicable to the
beginning of the audit period before hires were made.
Questioned Costs
Not applicable
Sampling Method
Not applicable
Recommendation
None at this time given adequate hires have been made.
Response and Views of Responsible Officials
See corrective action plan.