FAC Explorer

Finding 398309 (2023-002)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-05-22
Audit: 306985
Organization: Fremont County School District No. 14 (WY)
Auditor: Summit West CPA Group PC

AI Summary

  • Core Issue: The District is experiencing delays in drawdowns and reporting for federal grants, impacting cash flow.
  • Impacted Requirements: Grant administration must occur regularly to align funding with expenditures; current practices are inconsistent.
  • Recommended Follow-Up: Implement a control process for timely drawdowns, provide training for the Business Manager, delegate tasks, and deliver monthly status reports to leadership.

Finding Text

FINDING 2023-002 -TIMELY DRAW DOWN GRANT REIMBURSEMENTS Program information This finding applies to all federal awards. Repeat Finding from Prior Year Yes Condition The District continues to exhibit delays in performing drawdowns and reporting for federal grant programs administered through the Wyoming Department of Education. Multiple grants remain undrawn for extended periods of time. Criteria Grant administration is expected to take place on a more frequent periodic basis in order for grant funds to align with when they are spent. All of the grants noted with the condition above are cost reimbursement grants and are not funded until proper reporting and draw down requests are filed. Context Not applicable Cause The District's internal control system regarding the timing of grant reporting and drawdown requests lacks consistency and regularity. The current structure has the responsibility for this task falling solely on the Business Manager. Effect The District is entitled to submit and receive millions of dollars from the Wyoming Department of Education for program expenditures covered by grants, which remain unreimbursed. This negatively affects the free cash flow for operational expenses funded through federal grants. Questioned Costs Not applicable Sampling Method Not applicable Recommendation In addition to designing and implementing a control process for timely grant drawdowns and reporting, management should prioritize the allocation of sufficient resources to support these functions. This entails ensuring the Business Manager receives necessary training and support, and delegating responsibilities among the business office staff. Furthermore, regular monthly reports on drawdown status should be provided to the board and superintendent to enhance transparency and accountability. Response and Views of Responsible Officials See corrective action plan.

Corrective Action Plan

CORRECTIVE ACTION FINDING 2023-002 - TIMELY DRAWDOWN GRANT REIMBURSEMENTS Anticipated Date of Completion: June 1, 2024 Name of Contact Person: Robin Vail, Business Manager Management Response: Management acknowledges the finding regarding delays in performing drawdowns and reporting for federal grant programs. To address this, we will implement a control process for timely drawdowns and reporting, ensuring adequate resource allocation and support for the Business Manager. Responsibilities will be delegated among the business office staff, and regular monthly reports on drawdown status will be provided to enhance transparency and accountability. These actions aim to improve the District's grant administration processes and ensure timely reimbursement for program expenditures.

Categories

Cash Management

Other Findings in this Audit

  • 398310 2023-002
    Material Weakness Repeat
  • 398311 2023-002
    Material Weakness Repeat
  • 398312 2023-002
    Material Weakness Repeat
  • 398313 2023-002
    Material Weakness Repeat
  • 398314 2023-002
    Material Weakness Repeat
  • 398315 2023-003
    Material Weakness Repeat
  • 398316 2023-003
    Material Weakness Repeat
  • 398317 2023-003
    Material Weakness Repeat
  • 398318 2023-003
    Material Weakness Repeat
  • 398319 2023-003
    Material Weakness Repeat
  • 398320 2023-003
    Material Weakness Repeat
  • 398321 2023-004
    Material Weakness Repeat
  • 398322 2023-004
    Material Weakness Repeat
  • 398323 2023-004
    Material Weakness Repeat
  • 398324 2023-004
    Material Weakness Repeat
  • 398325 2023-004
    Material Weakness Repeat
  • 398326 2023-004
    Material Weakness Repeat
  • 974751 2023-002
    Material Weakness Repeat
  • 974752 2023-002
    Material Weakness Repeat
  • 974753 2023-002
    Material Weakness Repeat
  • 974754 2023-002
    Material Weakness Repeat
  • 974755 2023-002
    Material Weakness Repeat
  • 974756 2023-002
    Material Weakness Repeat
  • 974757 2023-003
    Material Weakness Repeat
  • 974758 2023-003
    Material Weakness Repeat
  • 974759 2023-003
    Material Weakness Repeat
  • 974760 2023-003
    Material Weakness Repeat
  • 974761 2023-003
    Material Weakness Repeat
  • 974762 2023-003
    Material Weakness Repeat
  • 974763 2023-004
    Material Weakness Repeat
  • 974764 2023-004
    Material Weakness Repeat
  • 974765 2023-004
    Material Weakness Repeat
  • 974766 2023-004
    Material Weakness Repeat
  • 974767 2023-004
    Material Weakness Repeat
  • 974768 2023-004
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.041 Impact Aid $5.31M
84.010 Title I Grants to Local Educational Agencies $362,341
84.027 Special Education_grants to States $268,013
84.060 Indian Education_grants to Local Educational Agencies $229,438
84.425 Education Stabilization Fund $176,387
10.553 School Breakfast Program $125,228
84.367 Improving Teacher Quality State Grants $96,508
15.130 Indian Education_assistance to Schools $32,877
10.555 National School Lunch Program $18,200
10.582 Fresh Fruit and Vegetable Program $17,539
84.173 Special Education_preschool Grants $13,200
10.558 Child and Adult Care Food Program $323