Finding Text
Statement of Condition: Haven House did not submit 4 out of 4 of the required quarterly reports to the City of Rio Rancho by the deadlines detailed in the grant agreement.
Criteria: The agreement with the City of Rio Rancho stipulated that a report be submitted by the 15th day of the month following each quarter between July 1, 2022, and June 30, 2023.
Cause: Haven House was submitting weekly progress reports, including photos, during the construction of the project. They were unaware that these reports did not meet the criteria of the contract.
Effect: Failure to meet the requirements of grant agreements may result in federal grants not being reimbursed or future awards not being received from the grantor. Reporting is also a compliance requirement with federal regulations.
Recommendation: We advise conducting thorough reviews of grant agreements and contracts to ensure compliance with all stipulated requirements. Additionally, close collaboration with grantors is recommended to seek clarification on any ambiguous clauses within the agreements. Proactively reaching out to grantors to confirm that submitted reports align with their expectations can effectively preempt potential issues.