FAC Explorer

Finding 396182 (2023-009)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-05-08
Audit: 305808
Organization: Sullivan County Community College (NY)
Auditor: Rbt CPAS LLP

AI Summary

  • Core Issue: The college failed to publicly post required quarterly student aid reports as mandated by the CARES Act.
  • Impacted Requirements: Non-compliance with federal regulations regarding the reporting of student aid funds disbursed.
  • Recommended Follow-Up: Implement detailed controls to ensure compliance with federal grant requirements, as suggested in the corrective action plan.

Finding Text

Compliance and Internal Control Finding 2023-009 Education Stabilization Fund 84.425 Requirements: (L) Reporting Condition: The college did not publicly post the required quarterly student aid reports. Criteria: CARES Act requires public reporting of student aid funds disbursed. Cause: The College's knowledge and internal controls around federal requirements need improvement. Effect: The College is not in compliance with federal regulations. Repeat Finding: Not a repeat finding Recommendation: RBT suggests that the College develop and follow detailed controls over federal grant requirements. Management’s Response: See corrective action plan.

Corrective Action Plan

The VP of Administrative Services will seek to add staff to the finance department to support grant initiatives. This added staff person in the finance office will be overseen by the Controller and will be charged with collecting all narrative and budgetary information as it pertains to different grant awards given to the college to ensure accurate reporting efforts are being made and adhered to. This will be accomplished by 8/31/24.

Categories

Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 396181 2023-008
    Material Weakness Repeat
  • 972623 2023-008
    Material Weakness Repeat
  • 972624 2023-009
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $2.26M
84.425 Education Stabilization Fund $1.72M
84.268 Federal Direct Student Loans $1.40M
84.048 Career and Technical Education -- Basic Grants to States $96,792
84.033 Federal Work-Study Program $46,052
84.007 Federal Supplemental Educational Opportunity Grants $38,700