FAC Explorer

Finding 395318 (2023-002)

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Requirement
ALN
Questioned Costs
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Year
2023
Accepted
2024-04-30
Audit: 305124
Organization: Sistema Universitario Ana G. Mendez, Incorporado (PR)
Auditor: Kevane Grant Thornton LLP

AI Summary

  • Core Issue: Incorrect calculations of Title IV funds returned for 5 students and enrollment period discrepancies for 7 students.
  • Impacted Requirements: Compliance with Title IV fund return regulations and accurate enrollment period tracking.
  • Recommended Follow-Up: Review and correct calculations for affected students and ensure accurate tracking of enrollment periods moving forward.

Finding Text

In testing compliance with the return of Title IV funds requirements, we made a selection of eighty-three (83) students who withdrew, dropped-out, or failed to attend to the University and noted that for five (5) students, the amount returned was not calculated correctly. In addition, we also noted that seven students did not have the correct number of days in the enrollment period. There were also three students that had debts from prior semesters included in their computation of institutional charges.

Corrective Action Plan

A user guide will be established describing the steps to assembly the academic year in Banner system. This document will detail all the validation tables, processed at the registrar’s office, that impact the financial aid office procedures. Each associate registrar will have access to this guide. The institutional registrar will be in charge of disseminating this guide across all campuses and locations. The Registrar office will notify Financial Aid, once they validate the table assembly is completed in Banner.

Categories

Student Financial Aid

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $96.54M
84.063 Federal Pell Grant Program $81.21M
84.425 Education Stabilization Fund $19.78M
84.007 Federal Supplemental Educational Opportunity Grants $4.18M
84.033 Federal Work-Study Program $1.73M
84.031 Higher Education_institutional Aid $1.62M
81.123 National Nuclear Security Administration (nnsa) Minority Serving Institutions (msi) Program $1.27M
84.047 Trio_upward Bound $829,588
84.335 Child Care Access Means Parents in School $743,500
84.042 Trio_student Support Services $738,077
93.247 Advanced Nursing Education Grant Program $685,566
84.120 Minority Science and Engineering Improvement $533,635
84.044 Trio_talent Search $478,244
93.859 Biomedical Research and Research Training $284,369
93.242 Mental Health Research Grants $266,281
84.160 Training Interpreters for Individuals Who Are Deaf and Individuals Who Are Deaf-Blind $244,216
47.049 Mathematical and Physical Sciences $243,633
11.307 Economic Adjustment Assistance $228,863
10.223 Hispanic Serving Institutions Education Grants $146,089
93.936 National Institutes of Health Acquired Immunodeficiency Syndrome Research Loan Repayment Program $90,888
84.326 Special Education_technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities $76,122
93.142 Niehs Hazardous Waste Worker Health and Safety Training $73,143
10.522 Food and Agriculture Service Learning Program $72,277
10.175 Farmers Market and Local Food Promotion Program (b) $71,780
81.117 Energy Efficiency and Renewable Energy Information Dissemination, Outreach, Training and Technical Analysis/assistance $58,128
47.083 Integrative Activities $56,908
81.049 Office of Science Financial Assistance Program $52,971
47.076 Education and Human Resources $49,660
10.310 Agriculture and Food Research Initiative (afri) $46,952
59.043 Women's Business Ownership Assistance $41,531
45.024 Promotion of the Arts_grants to Organizations and Individuals $41,312
43.001 Science $29,000
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $28,757
94.006 Americorps $25,293
11.028 Connecting Minority Communities Pilot Program $20,957
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $19,830
10.308 Resident Instruction Grants for Insular Area Activities $19,761
94.013 Volunteers in Service to America $14,956
10.170 Specialty Crop Block Grant Program - Farm Bill $11,707
43.008 Education $7,600
20.616 National Priority Safety Programs $7,512
47.074 Biological Sciences $7,146
10.318 Women and Minorities in Science, Technology, Engineering, and Mathematics Fields $6,593
16.575 Crime Victim Assistance $4,122
19.040 Public Diplomacy Programs $285
77.008 U.s. Nuclear Regulatory Commission Scholarship and Fellowship Program $-3,220
47.050 Geosciences $-4,440