FAC Explorer

Finding 393764 (2021-003)

Significant Deficiency Repeat Finding
Requirement
L
Questioned Costs
-
Year
2021
Accepted
2024-04-18
Audit: 303939
Organization: Gateway Community Health Centers, Inc. (NC)
Auditor: Willie Cooper JR CPA

AI Summary

  • Core Issue: Internal controls for timely filing of regulatory reports are inadequate, leading to a significant deficiency.
  • Impacted Requirements: Form 990 and audit reports were not submitted on time, risking late fees and potential suspension of grant funding.
  • Recommended Follow-Up: The Board should ensure timely funding for audits and require monthly updates from the CEO/CFO on reporting statuses.

Finding Text

Internal Controls over Submission of Regulatory Reporting SIGNIFICANT DEFICIENCY Criteria: The Organization is required to have an internal control system in place to ensure that its Form 990 with the IRS and audit report with the Federal Audit Clearinghouse (FAC) are filed on a timely basis. Condition: During the audit, it was noted that Form 990 and FAC were not filed timely for FYE 5/31/2021. Effect: Late filing fines may be incurred and grant funding may be suspended until reports received. Cause: Audit engagements are not consistently planned and completed due to reasons undeterminable. Questioned Costs: Undeterminable Recommendations: Board should approve funding for audit engagements in a more timely matter as well as require the CEO and/or CFO to communicate the status of all external reporting requirements on a monthly basis regardless if there is a scheduled monthly Board meeting. Also, Board should become more involved in the planning of audit engagements

Corrective Action Plan

Management Response: This finding has been corrected, management concur that in the past, we have been late in filing both our form 990 with the IRS and our Audit report with the Federal Audit Clearinghouse (FAC). For filing our 990 taxes return our tax year ends September 30, and with the submission of this Audit we are current. Management has put in place procedures and processes to ensure that the return is filed in a timely manner. Gateway’s Board is regularly updated regarding the Audits and the 990 this is an effective business practice monthly documented meeting with the Board of Directors. Gateway Board of Directors are involved with the engagement of all Auditors, this has always been an active procedure and remains ongoing.

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 393762 2021-001
    Material Weakness
  • 393763 2021-002
    Material Weakness
  • 970204 2021-001
    Material Weakness
  • 970205 2021-002
    Material Weakness
  • 970206 2021-003
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
93.224 Consolidated Health Centers (community Health Centers, Migrant Health Centers, Health Care for the Homeless, and Public Housing Primary Care) $358,641
21.019 Coronavirus Relief Fund $178,722
93.426 Improving the Health of Americans Through Prevention and Management of Diabetes and Heart Disease and Stroke $27,571