Finding 390771 (2023-003)

U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Finding 2023-003 – Housing Voucher Cluster, CFDA No. 14.871 and 14.879 – Inspections Condition The Authority does not maintain a list of units that have failed inspections. Units needing follow-up inspections are added to a calendar based on their follow-up inspection due date. The Authority does not retain the calendar documenting properties that failed inspections. The calendar is discarded at the end of the month, therefore management is unable to complete monitoring control procedures. Criteria Pursuant to 24 CFR 982.158(d) and 982.404, the Authority must follow up on the correction of failed inspections within 24 hours for life threatening housing quality standard (HQS) deficiencies or 30 calendar days for all other HQS deficiencies. Effect The potential exists that a tenant property that failed an inspection will not be reevaluated and deficiencies will not be corrected leading to noncompliance with HUD guidelines. Cause The Authority has not retained documentation demonstrating that properties with failed inspections have been re-inspected and that deficiencies have been corrected. Repeat Finding No Recommendation We recommend that management retain a list of properties that failed an inspection and subsequent documentation showing the dates of re-inspection and the results of subsequent inspections. Management’s Response The Authority agrees with the finding.