Finding 390134 (2023-001)

Finding Number: 2023‐001 Repeat Finding: No Program Name/Assistance Listing Title: COVID‐19 Education Stabilization Fund Assistance Listing Number: 84.425U, 84.425W Federal Agency: U.S. Department of Education Federal Award Number: S425U210038, S425W210003 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Significant Deficiency Compliance Requirement: Allowable Costs/Cost Principles Criteria According  to  the  Office  of  Management  and  Budget  Uniform  Guidance  requirements  2  CFR  §200.230(i) charges to federal awards for salaries and wages must be based on records that accurately reflect the work performed. Specifically, according to 2 CFR §200.430(i)(vii) the records must support the distribution of the employee’s salary or wages among specific activities or cost objectives if the employee works on more than one Federal award; a Federal award and non‐Federal award; an indirect cost activity and a direct cost activity; two or more indirect activities which are allocated using different allocation bases; or an unallowable activity and a direct or indirect cost activity. Condition Time and effort records were not accurately maintained for employees. Cause District management did not have adequate internal controls in place to ensure the time and effort documentation completed by the employee accurately reflected the work performed. Effect The District was not in compliance with the requirements set forth by the federal government. Context For one employee reviewed, time and effort documentation was not maintained for an employee that worked on a federal program and non‐federal program. For seven employees reviewed who work  on  more  than  one  federal  program,  the  employees'  time  and  effort  documentation  only  included one federal program. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The  District  should  design  and  implement  internal  controls  to  ensure  proper  training  on  the  preparation of time and effort documentation is distributed to all employees and that all time and effort documentation accurately reflects the work performed. Views of Responsible Officials See Corrective Action Plan.