Finding Text
Federal Program Information: Federal Supplemental Educational Opportunity Grants (ALN:
84.007) and Federal Work-Study Program (ALN: 84.033)
Criteria or Specific Requirement
(Including Statutory, Regulatory
or Other Citation):
L. Reporting – Special Reporting – The Fiscal Operations
Report and Application to Participate (“FISAP”) is an
electronic report submitted annually to receive funds for the
campus-based programs. The institution uses the Fiscal
Operations Report portion to report its expenditures in the
previous award year and the Application to Participate
portion to apply for the following year. Key line items
containing critical information include: Part I, Identifying
Information, Certification, and Warning; Part II, Application
to Participate (selected sections); Part III, Fiscal Operations
Report, Part IV, Fiscal Operations Report Federal
Supplemental Educational Opportunity Grant Program; Part
V, Fiscal Operations Report Federal Work-Study Program; and
Part VI, Program Summary for Award Year. The FISAP must be
submitted each year by the deadline established by the ED.
Condition: The University was unable to provide supporting
documentation for certain key line items of the submitted
FISAP.
Cause: Administrative oversight with respect to FISAP reporting.
Effect or Potential Effect: The University is not in compliance with FISAP reporting
requirements. Failure to report accurate records of
expenditures for the previous award year could impact future
availability of Title IV aid.
Questioned Costs: None.
Context: The University was unable to reproduce the reports used to
prepare Part VI, Section A of the FISAP.
Identification of Repeat Finding: This is a repeat finding from prior year. This was reported as
Finding 2022-002 in the prior year schedule of findings and
questioned costs.
Recommendation: We recommend the University enhance its policies and
procedures to ensure that reports used to prepare the annual
FISAP are retained, in accordance with federal regulations.
Views of Responsible Officials and
Planned Corrective Actions:
After running the FISAP required reports in Colleague, the
Financial Aid office will be required to save the reports so
they are available to be used as supporting documents. This
past year after the data was collected and the reports ran in
Colleague the reports were not saved to the network drive
and were lost. The reports cannot be recreated at a later
date.