Finding Text
Condition -
During the 2023 audit, it was noted that for one out of five students selected for testing, the student’s change in enrollment status was not uploaded within the required timeframe.
Criteria -
The federal government requires the College to report student enrollment changes to the National Student Loan Data System (NSLDS) within 60 days.
Cause -
Human error resulted in a lack of timely reporting of the students change in enrollment status to NSLDS.
Effect -
The College did not report students status changes to NSLDS within the required timeframe which could impact the students loan grace periods.
Recommendation -
The College should provide training to employees responsible for processing information for the NSLDS to ensure that they have adequate knowledge of the related rules and regulations. This training should include an explanation of the College’s date of determination, the importance of timely reporting, and the consequences of late reporting. Additionally, submission of additional rosters and a more formalized review and approval process will reduce the likelihood of such findings in the future.
Views of Responsible Officials-
The Boston Architectural College recognizes the importance of complying with all federal requirements. In this case out of the sample of 40 students one student was reported late to NSLDS. This late reporting was due to human error in processing the status change internally late and therefore missing the next automated upload to NSLDS. Training will be provided to new employees and periodically to ensure reporting is timely. Measures will be put in place to ensure all changes are processed timely, including updating the automatic reporting to capture all potential changes.