Core Issue: The PHA failed to maintain necessary documentation for Amazon purchases.
Impacted Requirements: Supporting documentation for all disbursements is mandatory.
Recommended Follow-Up: Ensure all online purchases have proper documentation retained moving forward.
Finding Text
2023-002 - Significant Deficiency in Internal Control - Public and Indian Housing Program - ALN #14.850. Criteria or Specific Requirement: The PHA is required to maintain supporting documentation for all disbursements. Condition: During the year, the PHA was unable to obtain the supporting documenttion for purchases through Amazon. Cause: The PHA could not access the account and print out disbursement documentation. Effect: Amazon purchases were not properly supported. Questioned Costs: $2,840. Repeat Finding: Not a Repeat Finding. Recommendation: The PHA should retain supporting documenttion for all online purchases. Response: The PHA will ensure that supporting documenttion is obtained for all online purchases.
Corrective Action Plan
Corrective Action Plan - Online Purchases. Contact Person - Executive Director. Corrective Action Planned - The PHA will ensure that supporting documentation is maintained for all online purhases. Anticipated Completion Date - Within the next fiscal year.
Categories
Questioned CostsProcurement, Suspension & DebarmentHUD Housing ProgramsSignificant DeficiencyInternal Control / Segregation of Duties