Audit 299775

FY End
2023-06-30
Total Expended
$755,740
Findings
4
Programs
4
Organization: Housing Authority of Seymour (TX)
Year: 2023 Accepted: 2024-03-28

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
387720 2023-001 Significant Deficiency - B
387721 2023-002 Significant Deficiency - B
964162 2023-001 Significant Deficiency - B
964163 2023-002 Significant Deficiency - B

Programs

ALN Program Spent Major Findings
14.850 Public and Indian Housing $488,324 Yes 1
14.872 Public Housing Capital Fund $178,257 - 1
10.415 Rural Rental Housing Loans $60,245 - 0
10.427 Rural Rental Assistance Payments $28,914 - 0

Contacts

Name Title Type
GCZ2DJ4S8JM8 Sue Harney Auditee
9408893637 John A. Blakeway Auditor
No contacts on file

Notes to SEFA

Title: Note A - Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The PHA's summary of significant accounting policies is presented in Note A in the PhA's basis financial statements. The PHA has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Auditee did not use 10% de minimus cost rate. Refer to Row 5. The accompanying Schedule of Expenditures of Federal Awards (the Schedule) includes the federal award activity of the PHA under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the PHA, it is not intended to and does not present the financial position, changes in net assets or cash flows of the PHA.
Title: Note B - Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The PHA's summary of significant accounting policies is presented in Note A in the PhA's basis financial statements. The PHA has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Auditee did not use 10% de minimus cost rate. Refer to Row 5. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The PHA's summary of significant accounting policies is presented in Note A in the PHA's basis financial statements. The PHA has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance.
Title: Note C - Federally Funded and Insured Mortgages Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The PHA's summary of significant accounting policies is presented in Note A in the PhA's basis financial statements. The PHA has not elected to use the 10% de minimis cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Auditee did not use 10% de minimus cost rate. Refer to Row 5. The mortgage balance at the beginning of the year and loans made during the year, if any, are included in the federal expenditures presented in the Schedule. The balance of the outstanding federally insured mortgage at June 30, 2023 was $51,257.

Finding Details

2003-001 - Significant Deficiency in Internal Control - Public and Indian Housing Program - ALN#14.850. Criteria or Specific Requirement: The PHA is required to maintain adequate controls over disbursements. Condition: During the year, the PHA discovered an employee had been making unauthorized ACH payments. Cause: ACH charges were not being reviewed on a monthly basis. Effect: Unauthorized ACH payments were made during the year. Questioned Costs: $ 7,209. Repeat Finding: Not a repeat finding. Recommendation: All ACH payments should be subject to the PHA's internal control documentation and approval process. The PHA should review its monthly bank statements and document that all ACH payments are adequately supported and approved. Response: The employee involved has been terminated and charges have been filed. The PHA will ensure that all ACH payments are adequately documented and approved.
2023-002 - Significant Deficiency in Internal Control - Public and Indian Housing Program - ALN #14.850. Criteria or Specific Requirement: The PHA is required to maintain supporting documentation for all disbursements. Condition: During the year, the PHA was unable to obtain the supporting documenttion for purchases through Amazon. Cause: The PHA could not access the account and print out disbursement documentation. Effect: Amazon purchases were not properly supported. Questioned Costs: $2,840. Repeat Finding: Not a Repeat Finding. Recommendation: The PHA should retain supporting documenttion for all online purchases. Response: The PHA will ensure that supporting documenttion is obtained for all online purchases.
2003-001 - Significant Deficiency in Internal Control - Public and Indian Housing Program - ALN#14.850. Criteria or Specific Requirement: The PHA is required to maintain adequate controls over disbursements. Condition: During the year, the PHA discovered an employee had been making unauthorized ACH payments. Cause: ACH charges were not being reviewed on a monthly basis. Effect: Unauthorized ACH payments were made during the year. Questioned Costs: $ 7,209. Repeat Finding: Not a repeat finding. Recommendation: All ACH payments should be subject to the PHA's internal control documentation and approval process. The PHA should review its monthly bank statements and document that all ACH payments are adequately supported and approved. Response: The employee involved has been terminated and charges have been filed. The PHA will ensure that all ACH payments are adequately documented and approved.
2023-002 - Significant Deficiency in Internal Control - Public and Indian Housing Program - ALN #14.850. Criteria or Specific Requirement: The PHA is required to maintain supporting documentation for all disbursements. Condition: During the year, the PHA was unable to obtain the supporting documenttion for purchases through Amazon. Cause: The PHA could not access the account and print out disbursement documentation. Effect: Amazon purchases were not properly supported. Questioned Costs: $2,840. Repeat Finding: Not a Repeat Finding. Recommendation: The PHA should retain supporting documenttion for all online purchases. Response: The PHA will ensure that supporting documenttion is obtained for all online purchases.