Finding 38722 (2022-001)

Significant Deficiency Repeat Finding
Requirement
A
Questioned Costs
$1
Year
2022
Accepted
2023-08-23

AI Summary

  • Core Issue: Project funds were improperly used to pay $2,000 in accounting fees for a related entity.
  • Impacted Requirements: This violates Section 9 g. of the Regulatory Agreement, which restricts funds to reasonable operating expenses of the Project.
  • Recommended Follow-Up: Ensure reimbursement of $2,000 from the related entity and confirm that Project funds are only used for Project-related expenses moving forward.

Finding Text

Finding 2022-001: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Section 223(f)/207) Statement of Condition: During the year ended December 31, 2022, the Project paid expenses of a related entity for accounting fees of $2,000. Criteria: Per Section 9 g. of the Regulatory Agreement, Project funds can only be used for reasonable operating expenses of the Project. Effect: Noncompliance with HUD regulations. Cause: The use of the Project account by a related entity. Context: A test was performed to review for reasonableness of related party transactions. Recommendation: We recommend that the Project funds are only used for expenses of the Project. Additionally, we recommend the related entity reimburse the operating cash of the Project $2,000 for the accounting fees paid. Questioned Costs: $2,000 Views of Responsible Officials and Corrective Action Plan: Management acknowledges the Project funds were used for expenses of another entity. Management will ensure the related entity reimburses the operating cash of the Project $2,000 for the accounting fees paid and ensure that the Project funds are only used for expenses of the Project.

Corrective Action Plan

Koinonia, Inc. Lenoir, North Carolina CORRECTIVE ACTION PLAN June 26, 2023 U.S. Department of Housing and Urban Development Charles Bennett Federal Building 400 West Bay Street, Suite 1015 Jacksonville, Florida 32202 Koinonia, Inc. respectfully submits the following Corrective Action Plan for the year ended December 31, 2022. Bernard Robinson & Company, L.L.P. 1501 Highwoods Blvd., Suite 300 Post Office Box 19608 Greensboro, North Carolina 27419-9608 The findings from the year ended December 31, 2022 Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDING - Financial Statement Audit and Federal Award Program Audit Finding 2022-001: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Projects (Section 223(f)/207) Recommendation: We recommend that the Project funds are only used for expenses of the Project. Additionally, we recommend the related entity reimburse the operating cash of the Project $2,000 for the accounting fees paid. Action Taken: Management acknowledges the Project funds were used for expenses of another entity. Management will ensure the related entity reimburses the operating cash of the Project $2,000 for the accounting fees paid and ensure that the Project funds are only used for expenses of the Project. Finding 2022-002: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Section 223(f)/207) Recommendation: We recommend management review/enhance its accounting and internal control procedures to ensure that all key accounts are reconciled and reviewed with supporting evidence of such review. Action Taken: We agree with Finding 2022-002 and the recommendation described in the accompanying schedule of findings and questioned costs. Management will review the accounting and financial procedures, system of internal controls and policies. FINDING - Federal Award Program Audit Finding 2022-003: U.S. Department of Housing and Urban Development, Mortgage Insurance for the Purchase or Refinancing of Existing Multifamily Housing Projects (Section 223(f)/207) Recommendation: We recommend that the Project continuously monitor cash balances to ensure that funds are always covered by FDIC insurance limits, collateral agreements are obtained, or funds are invested in government securities. Action Taken: Management acknowledges the Project funds were in excess of FDIC insured limits and will transfer funds to provide adequate FDIC insurance coverage for all cash accounts. If HUD has questions regarding this corrective action plan, please call 828-758-2617. Sincerely yours, Chassidy Triplett Project Administrator Koinonia, Inc.

Categories

Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment

Other Findings in this Audit

  • 38723 2022-002
    Significant Deficiency
  • 38724 2022-003
    -
  • 615164 2022-001
    Significant Deficiency Repeat
  • 615165 2022-002
    Significant Deficiency
  • 615166 2022-003
    -

Programs in Audit

ALN Program Name Expenditures
14.155 Mortgage Insurance for the Purchase Or Refinancing of Existing Multifamily Housing Projects $2.40M
14.195 Section 8 Housing Assistance Payments Program $461,788
14.239 Home Investment Partnerships Program $223,000