Finding Text
Finding 2023-002: Policies and Procedures Related to Withdrawals – SFA Cluster (significant deficiency)
Statement of Condition: From our testing sample of ten (10) students, we found six (6) instances where the
calculation of the students’ percentages of completion during the payment period were computed incorrectly
due to breaks of at least five (5) consecutive days being incorrectly computed in the calculation of the number
of days in the payment period. We also found two (2) instances where the Title IV funds were not returned
timely.
Criteria: In accordance with 34 CFR 668.22, Treatment of Title IV Funds When a Student Withdrawals, the
number of days in the payment period should exclude any breaks of at least five (5) consecutive days where
no coursework was taking place. Also in accordance with 34 CFR 668.22, Treatment of Title IV Fund When
a Student Withdrawals, all students who withdraw and receive Title IV funds should be identified so that
return calculations can be performed and any refunds can be made within forty-five (45) days after the date of
the school’s determination that the student has withdrawn.
Effect of Condition: We found six (6) instances where the calculation of the students’ percentages of
completion during the semester were computed incorrectly due to breaks of at least five (5) consecutive days
being incorrectly computed in the calculation of the number of days in the semester. We also found two (2)
instances where the Title IV funds were not returned timely.
Cause of Condition: The College did not follow its policies and procedures for calculating the number of
days in the semester and for returning Title IV funds within the required timeline.
Recommendation: We recommend the College follow its policies and procedures to address these issues.
Management’s Response: Management agrees and will submit a Corrective Action Plan to implement this
recommendation immediately.