Finding 384190 (2023-002)

Material Weakness Repeat Finding
Requirement
F
Questioned Costs
-
Year
2023
Accepted
2024-03-25

AI Summary

  • Core Issue: The District is not following required procedures for safeguarding property, leading to unaccounted Chromebooks.
  • Impacted Requirements: This violates the Uniform Guidance under 2 CFR 200.313 (d)(3) regarding control systems for property management.
  • Recommended Follow-Up: Implement training for new personnel and review inventory procedures to ensure compliance and accountability.

Finding Text

The Uniform Guidance requires non-federal entitiies other than states to develop a control system to ensure adequate safeguards to prevent loss, damage, or theft of property in accordance with 2 CFR 200.313 (d)(3). We inquired of District personnel regarding the procedures in place, specifically for inventorying and safe guarding the real property and equipment. The procedures put into place were not being followed primarily due to change in personnel in the Business Office and IT Department. During discussion and testing of new devices purchased with federal money and placed into service during the year, it was disclosed that not all of the Chromebooks were accounted for.

Corrective Action Plan

The District will review the equipment and real property maintenance procedure with appropriate personnel. These employees will be required to review the policy at a minimum once a year and acknowledge through signature that they have been made aware of the procedure. These signature records will be maintained with their annual training records. Inventory updates and lists will be reviewed at least quarterly by administration to ensure compliance.

Categories

Equipment & Real Property Management

Other Findings in this Audit

  • 384191 2023-003
    Material Weakness Repeat
  • 960632 2023-002
    Material Weakness Repeat
  • 960633 2023-003
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
84.010 Title I Grants to Local Educational Agencies $241,776
10.553 School Breakfast Program $70,374
84.367 Improving Teacher Quality State Grants $30,439
10.555 National School Lunch Program $30,112
84.027 Special Education_grants to States $28,163
84.424 Student Support and Academic Enrichment Program $14,144
84.425 Education Stabilization Fund $7,241
84.173 Special Education_preschool Grants $1,482
10.649 Pandemic Ebt Administrative Costs $628