Finding Text
Accuracy of Data Federal Agency: U.S. Department of Health and Human Services; Award Name: Aging Clusters; Program Year: October 1, 2022 – September 30, 2023; Assistance Listing Number: 93.044/93.045/93.053; Criteria: Management is responsible for reasonably and accurately providing information to support calculations used to allocate costs under the accounting and cost accounting principles contained in the Uniform Guidance. Condition: During compliance testing, it was identified that expense allocations related to payroll were not adequately supported. Context: Payroll cost allocations could not be recalculated or properly traced back to the payroll register. Cause: Lack of formal documentation retention and turnover in positions. Effect: As a result, the Agency was unable to provide documentation to support the payroll costs allocated to the program for reimbursement. Recommendation: In the future, the Agency should maintain records related to allocation percentages to be able to timely and appropriately provide support for calculations. Views of Responsible Officials: Management acknowledges the finding and is improving their documentation and record retention.