FAC Explorer

Finding 380765 (2023-005)

Material Weakness
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-03-18
Audit: 295472
Organization: Pittsburgh Institute of Mortuary Science, Inc. (PA)
Auditor: Sikich LLP

AI Summary

  • Core Issue: Enrollment status for ten students was reported inaccurately or not at all to NSLDS.
  • Impacted Requirements: Institutions must update enrollment statuses within fifteen days as per federal regulations.
  • Recommended Follow-Up: Update NSLDS with correct dates and strengthen controls over enrollment reporting.

Finding Text

FINDING 2023-005: INACCURATE ENROLLMENT STATUS REPORTING FEDERAL AGENCY: U.S. DEPARTMENT OF EDUCATION PROGRAM NAME: FEDERAL DIRECT LOAN PROGRAM ALN: 84.268 FEDERAL AWARD YEAR: 2022-2023 Compliance Requirement: Reporting (L.) Criteria: Institutions are required to provide enrollment update responses to the Enrollment Reporting Roster File within fifteen days of receipt (34 CFR 685.309). Condition: We tested thirty-seven files and enrollment status effective dates were either incorrectly reported or not reported to the National Student Loan Data System (NSLDS) for ten students. We consider this finding to be a material weakness. Cause: The condition was caused by a breakdown in controls over enrollment reporting. Effect: The result is the students’ enrollment dates were reported to NSLDS inaccurately or were missing. Question Costs: $0 Statistical sampling was not used when making sample selections. Recommendation: We recommend the Institution update the effective dates in NSLDS and increase controls over enrollment reporting. Views of Responsible Officials: The Institution agrees with the Single Audit Finding and a response is included in the Corrective Action Plan.

Corrective Action Plan

FINDING 2023-005: INACCURATE ENROLLMENT STATUS REPORTING A. COMMENTS ON FINDING AND RECOMMENDATION(S): PIMS AGREES WITH THE FINDINGS OF THE AUDITORS THAT STUDENT A AND STUDENTS LISTED AS B WERE NOT PROPERLY REPORTED. B. ACTIONS TAKEN OR PLANNED: PIMS HAS FOUND THAT UPDATES NEED TO BE VERIFIED AND MADE DIRECTLY IN NSLDS. PIMS HAS RELIED MOSTLY ON FAME OUT THIRD-PARTY SERVICER TO COMPLETE THE MAJORITY OF ENROLLMENT REPORTING, GOING FORWARD ALL REPORTING WILL BE EITHER DONE DIRECTLY TO NSLDS OR REVIEWED AFTER THE INFORMATION IS RELAYED THROUGH FAME'S ENROLLMENT REPORTING SYSTEM (SSCR)

Categories

Student Financial Aid Matching / Level of Effort / Earmarking Material Weakness Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $2.18M
84.063 Federal Pell Grant Program $494,581
84.007 Federal Supplemental Educational Opportunity Grants $18,450