Finding 375681 (2023-003)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-03-12
Audit: 294749
Organization: Prescott College, Inc. (AZ)

AI Summary

  • Core Issue: The College failed to provide an updated URL for its contract with the third party servicer, Nelnet Business Solutions, to the Department of Education.
  • Impacted Requirements: This oversight violates federal regulations outlined in 34 CFR 668.164 regarding timely reporting of contract information.
  • Recommended Follow-Up: The College should enhance its reporting procedures to ensure accurate and timely updates regarding third party servicers.

Finding Text

Federal Agency: Department of Education Federal Program Title: Student Financial Aid Cluster ALN Numbers: Multiple Award Period: July 1, 2022 through June 30, 2023 Type of Finding: 􀁸 Significant Deficiency in Internal Control Over Compliance 􀁸 Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.164(e)(2)(viii); 668.164(f)(4)(iii)(B); 668.164(f)(4)(v), requires that a school must provide to ED an up-to-date URL for the contract for publication in a centralized database accessible to the public. Condition: During our testing, we noted the College had not updated the Department of Education with their current third party servicer, Nelnet Business Solutions, LLC. Questioned costs: None Context: During our testing, we noted the College had not updated the Department of Education with an up-to-date URL for the contract with the College's current third party servicer. Cause: Lack of oversight by management to verify the third party servicer was reported to the Department of Education. Effect: The College is not in compliance with Department of Education requirements that state the College must report an up-to-date URL for the contract with their third party servicer. Repeat finding: No Recommendation: We recommend the College review its reporting procedures surrounding their third party servicer to ensure reporting is accurate and complete. Views of responsible officials: There is no disagreement with the audit finding.

Corrective Action Plan

Recommendation: We recommend the College review its reporting procedures surrounding their third party servicer to ensure reporting is accurate and complete. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Link to third party servicer has been updated in the appropriate places. Instructions related to updating third party servicer information has been included in the Bursar desk manual. Name(s) of the contact person(s) responsible for corrective action: Michele Peterson Planned completion date for corrective action plan: 12/31/23

Categories

Internal Control / Segregation of Duties Reporting Significant Deficiency

Other Findings in this Audit

  • 375676 2023-002
    Significant Deficiency
  • 375677 2023-002
    Significant Deficiency
  • 375678 2023-002
    Significant Deficiency
  • 375679 2023-002
    Significant Deficiency
  • 375680 2023-002
    Significant Deficiency
  • 375682 2023-003
    Significant Deficiency
  • 375683 2023-003
    Significant Deficiency
  • 375684 2023-003
    Significant Deficiency
  • 375685 2023-003
    Significant Deficiency
  • 952118 2023-002
    Significant Deficiency
  • 952119 2023-002
    Significant Deficiency
  • 952120 2023-002
    Significant Deficiency
  • 952121 2023-002
    Significant Deficiency
  • 952122 2023-002
    Significant Deficiency
  • 952123 2023-003
    Significant Deficiency
  • 952124 2023-003
    Significant Deficiency
  • 952125 2023-003
    Significant Deficiency
  • 952126 2023-003
    Significant Deficiency
  • 952127 2023-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $12.01M
84.063 Federal Pell Grant Program $835,588
94.006 Americorps $438,617
84.031 Higher Education_institutional Aid $252,278
84.033 Federal Work-Study Program $117,463
94.013 Volunteers in Service to America $93,327
10.310 Agriculture and Food Research Initiative (afri) $79,214
84.007 Federal Supplemental Educational Opportunity Grants $75,392
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $31,122
15.637 Migratory Bird Joint Ventures $1,426