FAC Explorer

Finding 370961 (2023-002)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2024-02-28
Audit: 292589
Organization: The University of Akron (OH)
Auditor: Crowe LLP

AI Summary

  • Core Issue: Incomplete documentation of student eligibility for TRIO programs was identified, risking funding for ineligible students.
  • Impacted Requirements: Key documents, such as Eligibility Determination Certificates and applications, were either missing or improperly retained.
  • Recommended Follow-Up: Establish a formal process to ensure accurate and complete documentation of student eligibility for TRIO programs.

Finding Text

Condition: Student TRIO eligibility was not properly documented. Context: The following errors were identified during the testing of Student TRIO eligibility: • For the TRIO Upward Bound program, 3 of 13 selections were found to have incomplete documentation of the determination associated with the University Eligibility Determination Certificate intake forms. • For the TRIO Upward Bound program, 4 of 13 selections did not have proper retention of the Eligibility Determination Certificate intake form and student / parent completed applications. • For the TRIO Talent Search program, 2 of 47 selections were found to be students allocated to a waitlist for the program and eventually admitted, but no final documented determination of eligibility into the program was made. • For the TRIO Talent Search program, 1 of 47 selections did not have proper retention of the Eligibility Determination Certificate intake form and student / parent completed applications. Questioned Cost: None Effect: Ineligible students could receive TRIO funding if eligibility is not properly documented and retained. Cause: Documentation was not updated when subsequent documentation or changes were made to participants. Recommendation: We recommend implementing a formalized process for ensuring that appropriate determination of student eligibility for TRIO programs occurs.

Corrective Action Plan

The Office of Academic Achievement Programs will update their procedures to ensure that all appropriate documentation is maintained when making eligibility determinations for each student.

Categories

Eligibility

Other Findings in this Audit

  • 370962 2023-002
    Significant Deficiency
  • 370963 2023-001
    Significant Deficiency
  • 370964 2023-001
    Significant Deficiency
  • 947403 2023-002
    Significant Deficiency
  • 947404 2023-002
    Significant Deficiency
  • 947405 2023-001
    Significant Deficiency
  • 947406 2023-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $50.34M
84.063 Federal Pell Grant Program $18.38M
84.038 Federal Perkins Loan Program $5.26M
47.049 Mathematical and Physical Sciences $1.49M
12.910 Research and Technology Development $946,329
84.007 Federal Supplemental Educational Opportunity Grants $769,658
93.364 Nursing Student Loans $673,483
81.089 Fossil Energy Research and Development $624,528
84.047 Trio_upward Bound $615,647
84.033 Federal Work-Study Program $584,701
47.074 Biological Sciences $443,971
84.044 Trio_talent Search $405,714
81.086 Conservation Research and Development $377,727
47.070 Computer and Information Science and Engineering $345,900
93.394 Cancer Detection and Diagnosis Research $289,379
47.050 Geosciences $255,598
84.325 Special Education - Personnel Development to Improve Services and Results for Children with Disabilities $203,267
93.107 Area Health Education Centers Point of Service Maintenance and Enhancement Awards $195,158
47.084 Nfs Technology, Innovation and Partnerships $174,908
84.365 English Language Acquisition State Grants $142,584
93.847 Diabetes, Digestive, and Kidney Diseases Extramural Research $116,515
20.701 University Transportation Centers Program $115,044
47.083 Integrative Activities $103,550
93.667 Social Services Block Grant $101,454
81.121 Nuclear Energy Research, Development and Demonstration $73,170
84.425 Education Stabilization Fund $73,155
12.800 Air Force Defense Research Sciences Program $70,702
81.049 Office of Science Financial Assistance Program $67,843
93.286 Discovery and Applied Research for Technological Innovations to Improve Human Health $61,571
93.855 Allergy, Immunology and Transplantation Research $61,504
93.659 Adoption Assistance $52,173
93.124 Nurse Anesthetist Traineeships $49,679
47.041 Engineering $49,016
17.268 H-1b Job Training Grants $44,178
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $42,671
43.002 Aeronautics $37,080
12.420 Military Medical Research and Development $35,459
84.323 Special Education - State Personnel Development $35,207
93.846 Arthritis, Musculoskeletal and Skin Diseases Research $33,648
93.859 Biomedical Research and Research Training $29,499
93.558 Temporary Assistance for Needy Families $27,829
20.200 Highway Research and Development Program $27,360
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $23,103
93.853 Extramural Research Programs in the Neurosciences and Neurological Disorders $21,118
93.969 Pphf Geriatric Education Centers $17,980
43.001 Science $17,642
20.600 State and Community Highway Safety $17,202
12.560 Dod, Ndep, Dotc-Stem Education Outreach Implementation $17,184
93.867 Vision Research $16,126
47.079 Office of International Science and Engineering $15,882
93.242 Mental Health Research Grants $14,988
20.724 Pipeline Safety Research Competitive Academic Agreement Program (caap) $14,621
93.837 Cardiovascular Diseases Research $12,307
12.750 Uniformed Services University Medical Research Projects $12,166
93.645 Stephanie Tubbs Jones Child Welfare Services Program $11,652
93.732 Mental and Behavioral Health Education and Training Grants $10,048
12.630 Basic, Applied, and Advanced Research in Science and Engineering $6,716
43.002 Science $6,651
93.173 Research Related to Deafness and Communication Disorders $6,459
12.300 Basic and Applied Scientific Research $6,277
45.310 Grants to States $4,999
47.076 Education and Human Resources $4,478
93.895 Cancer Treatment Research $2,926
93.068 Chronic Diseases: Research, Control, and Prevention $2,145
10.351 Rural Business Development Grant $581
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $531
20.205 Highway Planning and Construction $309
43.008 Education $120
93.318 Protecting and Improving Health Globally: Building and Strengthening Public Health Impact, Systems, Capacity and Security $96
43.008 Aeronautics $16
93.268 Immunization Cooperative Agreements $1
93.838 Lung Diseases Research $0
20.109 Air Transportation Centers of Excellence $-167
12.810 Air Force Medical Research and Development $-265