Finding Text
2023 – 002 National Student Loan Data System (NSLDS) Enrollment Reporting
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Federal Assistance Listing Number: Various
Federal Award Identification Number and Year: N/A
Pass-Through Agency: N/A
Pass-Through Number: N/A
Award Period: June 1, 2022 – May 31, 2023
Type of Finding:
-Significant Deficiency in Internal Control over Compliance
-Other Matters
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the
student with the status change will be reported on a scheduled transmission within 60 days of the
change in status. Regulations require the status include an accurate effective date. In addition,
regulations require that an institution make necessary corrections and return the records within 10 days
for any roster files that do not pass the NSLDS enrollment reporting edits.
Condition: During our testing, we noted 18 out of the 40 students tested where the student was not
reported in a timely manner after the school determined the students change in status. Furthermore, 3
out of the 40 students had an incorrect report date reported at the enrollment level. Lastly, 1 of the 40
students had an incorrect report date reported at the program level.
Questioned Costs: None
Context: During our testing, it was noted the University does not have a process in place to ensure
timeliness and accuracy of NSLDS reporting.
Cause: The University did not have a process in place to ensure the student who graduated or
withdrew were reported timely.
Effect: The University did not comply with Department of Education (ED) regulations by reporting
student enrollment status changes timely.
Repeat Finding: Yes – 2022-002
Auditor’s Recommendation: We recommend the Institute review its reporting procedures to ensure
that students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of Responsible Officials and Planned Corrective Actions: There is no disagreement with the
audit finding.