Finding Text
Federal Program Information: Education Stabilization Fund (ALN 84.425E, ALN 84.425F)
Criteria or Specific Requirement: The Certification and Agreements for the CRRSAA and ARP (a)(1) and (a)(4) funds provide that each institution applying for HEERF funds must promptly and timely provide a detailed accounting of the use and expenditure of the funds in such manner and with such frequency as the Secretary may require. Each HEERF participating institution must post certain information on the institution’s primary website as soon as possible, but no later than 30 days after the publication of the May 13, 2021 notice or 30 days after the date ED first obligated funds under HEERF I, II, or III to the institution for Emergency Financial Aid Grants to Students, whichever comes later. The report must be updated no later than 10 days after the end of each calendar quarter (September 30, December 31, March 31, June 30).
Condition: The College did not publicly post certain Student Aid Portion reports for calendar quarters ended during fiscal year 2022. Certain reports were also not submitted within the required timeframe.
Additionally, quarterly reporting of lost revenue did not match the amount claimed/drawn in G5. While the College had sufficient lost revenue to substantiate the amount drawn, it was further noted that the College’s lost revenue determination was not in line with prescribed methods.
Cause: Administrative oversight and insufficient internal controls.
Effect or Potential Effect: The College is not in compliance with the HEERF quarterly reporting requirements.
Questioned Costs: None.
Context: Student Aid Portion reports for the calendar quarters ended September 30, 2021 and June 30, 2022 were not posted to the College’s website.
1 of 4 Quarterly Budget and Expenditure Reports submitted during the fiscal year were not submitted within 10 days of quarter-end.
The 2021 Annual Performance Report was not submitted by the May 6, 2022 deadline.
Identification as a Repeat Finding: This is a repeat of prior year finding 2021-007.
Recommendation: We recommend the College enhance its procedures and internal controls to ensure that HEERF data is reported in a timely and accurate manner.
Views of Responsible Officials: The College experienced some staff changes in the financial aid and accounting offices. The College will update the required reporting on its website at https://www.bsc.edu/emergencyrelieffund.html.