Program Affected Medical Assistance Program Assistance Listing No. 93. 778 Criteria: For staff and contractors that provide direct medical services, Districts are required to report amounts paid for salaries, benefits, and contracted services through quarterly financial submissions.
Condition: The District did not report any salaries, benefits, or contracted services for the second quarter of 202 I.
Cause: District staff did not properly report the expense information through the quarterly financial submission.
Effect: Improperly reported expenses would affect the reimbursements received by the District under the SBS Medicaid program.
Questioned Cost: None.
Repeat Finding: No.
Auditor's Recommendation: We recommend the District review its procedures for compiling and submitting the quarterly financial submissions to ensure that all salaries, benefits, and contracted costs are properly reported in the SBS Medicaid system.
Grantee Response: This was related to the Staff Pool List not being submitted for the 4th quarter of FY21 (April-June 2021) on a timely basis. When the District contacted the SBS Medicaid claiming system, they said it was too late to enter the List. As a result, the District will review its procedures for submitting the Staff Pool Lists on time, and SBS training sessions will be utilized as needed. For this, the District will work in conjunction with our special education staff, who submit the Staff Pool List, to ensure the list is entered a week before the due date into the system. Once that is completed, in turn, all salaries, benefits and contracted costs will be able to be properly reported in the SBS Medicaid system and will be done so on a timely basis.
Contact Person: District Administrator Terry Slack
Anticipated Completion: June 30, 2023