Finding 369813 (2023-001)

Finding 2023-001 Housing Assistance Program Discrepancies Criteria- Several PIH notices and CFR's address compliance requirements within the Housing Choice Voucher Program; many discrepancies were noted during the review of tenant files. Condition- 18 tenant files were reviewed and the following discrepancies were noted: -2 tenant files did not perform timely recertifications -7 tenant files used incorrect income information, deductions, or assets that led to incorrect rent -2 tenant files used an incorrect Utility Allowance -2 tenant files were missing form 9886 -3 tenant files did not run EIV during recertification -5 tenant files were missing requests for tenancy approvals - 2 tenant files were missing recent HQS inspection results Questioned Cost- None Context- 24 CFR 982.451 addresses Signed HAP Contracts; 24 CFR 982.517 addresses utility allowances; other PIH notices, HUD handbooks, and CFR's address all other required forms. Effect- Tenant rents may be miscalculated, other notifications and documentation may be missing. Cause- PHA failed to sufficiently implement quality control procedures for newly trained staff members. Recommendation- The Housing Commission should effectively implement a policy to ensure compliance with HUD regulations concerning the Administrative Plan for the Housing Assistance Program; the above discrepancies must be addressed, and all tenant files should continue to be reviewed for proper compliance.