Audit 291362

FY End
2023-06-30
Total Expended
$4.06M
Findings
2
Programs
3
Organization: River Rouge Housing Commission (MI)
Year: 2023 Accepted: 2024-02-20

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
369813 2023-001 Significant Deficiency Yes E
946255 2023-001 Significant Deficiency Yes E

Programs

ALN Program Spent Major Findings
14.850 Public and Indian Housing $1.73M - 0
14.871 Section 8 Housing Choice Vouchers $1.67M Yes 1
14.872 Public Housing Capital Fund $659,660 - 0

Contacts

Name Title Type
G8WMY6KA21N3 Eboni Nugin Auditee
3133821414 Hannah Bond Auditor
No contacts on file

Notes to SEFA

Title: Basis of Accounting Accounting Policies: Basis of accounting De Minimis Rate Used: N Rate Explanation: Not applicable The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of the Housing Commission under programs of the federal government for the year ended June 30, 2023. Expenditures reported on the Schedule are reported on the same basis of accounting as the basic financial statements, although the basis for determining when federal awards are expended is presented in accordance with the requirements of the Uniform Guidance, Audit of States, Local Governments, and Non-Profit Organizations. In addition, expenditures reported on the Schedule are recognized following the cost principles contained in Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of the financial statements.
Title: Indirect Cost Rate Accounting Policies: Basis of accounting De Minimis Rate Used: N Rate Explanation: Not applicable The Housing Commission did not elect to use the 10 percent de minimis indirect cost rate as allowed under the Uniform Guidance
Title: Subrecipients Accounting Policies: Basis of accounting De Minimis Rate Used: N Rate Explanation: Not applicable None of the federal expenditures presented in the schedule were provided to subrecipients

Finding Details

Finding 2023-001 Housing Assistance Program Discrepancies Criteria- Several PIH notices and CFR's address compliance requirements within the Housing Choice Voucher Program; many discrepancies were noted during the review of tenant files. Condition- 18 tenant files were reviewed and the following discrepancies were noted: -2 tenant files did not perform timely recertifications -7 tenant files used incorrect income information, deductions, or assets that led to incorrect rent -2 tenant files used an incorrect Utility Allowance -2 tenant files were missing form 9886 -3 tenant files did not run EIV during recertification -5 tenant files were missing requests for tenancy approvals - 2 tenant files were missing recent HQS inspection results Questioned Cost- None Context- 24 CFR 982.451 addresses Signed HAP Contracts; 24 CFR 982.517 addresses utility allowances; other PIH notices, HUD handbooks, and CFR's address all other required forms. Effect- Tenant rents may be miscalculated, other notifications and documentation may be missing. Cause- PHA failed to sufficiently implement quality control procedures for newly trained staff members. Recommendation- The Housing Commission should effectively implement a policy to ensure compliance with HUD regulations concerning the Administrative Plan for the Housing Assistance Program; the above discrepancies must be addressed, and all tenant files should continue to be reviewed for proper compliance.
Finding 2023-001 Housing Assistance Program Discrepancies Criteria- Several PIH notices and CFR's address compliance requirements within the Housing Choice Voucher Program; many discrepancies were noted during the review of tenant files. Condition- 18 tenant files were reviewed and the following discrepancies were noted: -2 tenant files did not perform timely recertifications -7 tenant files used incorrect income information, deductions, or assets that led to incorrect rent -2 tenant files used an incorrect Utility Allowance -2 tenant files were missing form 9886 -3 tenant files did not run EIV during recertification -5 tenant files were missing requests for tenancy approvals - 2 tenant files were missing recent HQS inspection results Questioned Cost- None Context- 24 CFR 982.451 addresses Signed HAP Contracts; 24 CFR 982.517 addresses utility allowances; other PIH notices, HUD handbooks, and CFR's address all other required forms. Effect- Tenant rents may be miscalculated, other notifications and documentation may be missing. Cause- PHA failed to sufficiently implement quality control procedures for newly trained staff members. Recommendation- The Housing Commission should effectively implement a policy to ensure compliance with HUD regulations concerning the Administrative Plan for the Housing Assistance Program; the above discrepancies must be addressed, and all tenant files should continue to be reviewed for proper compliance.