FAC Explorer

Finding 369745 (2023-001)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-02-20
Audit: 291231
Organization: Georgia Coalition Against Domestic Violence, INC (GA)
Auditor: Mauldin & Jenkins LLC

AI Summary

  • Core Issue: Form SF-425 was not filed on time for three out of four federal awards.
  • Impacted Requirements: Timely submission is required by December 31st, as per award agreements under AL #93.591.
  • Recommended Follow-Up: Implement a review process to enhance oversight and ensure compliance with filing deadlines.

Finding Text

Criteria: In accordance with the award agreements for Federal awards under AL #93.591, Form SF-425 is required to be remitted to the awarding agency by December 31st (90 days after the federal fiscal year-end). Condition: For three of the four awards subject to audit, Form SF-425 was not filed in a timely manner. Cause: At the time of filing, responsibility for filing the required form fell on one team member, with no secondary oversight. Effect: No negative effects resulted from the late filing, however, continued noncompliance with filing requirements may result in cancellation of the related award. There were no questioned costs due to this finding. Recommendation: The organization should include a review function in the reporting process to increase oversight over the report filing. Views of Responsible Officials and Planned Corrective Actions: Georgia Coalition Against Domestic Violence, Inc. agrees with the finding and recommended procedures have been implemented.

Corrective Action Plan

Timely Reporting Contact Person Responsible for the Corrective Action Plan: Deborah Monley, Director of Operations Corrective Action Plan: We are implementing a review function and process to provide secondary oversight to the report filing as outlined below and including cross calendar reminders. We are creating a dual-control process to ensure future reports are filed timely. • Upon receipt of all federal awards, the Dir. Of Grants Management will send an email to the ED and AD notifying them of financial reporting requirements and due dates. • The Dir. Of Grants Management will create recurring reminders to the Outlook calendars of the ED, AD, and Dir. Of Ops for all federal grant financial reporting due dates. • GCADV will provide additional staff user access to the payment management portals for HHS (Payment Management System) and DOJ grants (Automated Standard Application for Payments) to create back-up mechanisms for completing financial reports and monitoring the status of reports. • GCADV staff will save financial reports and/or confirmation of their submission to GCADV’s shared drive. Anticipated Completion Date: January 31, 2024

Categories

Reporting

Other Findings in this Audit

  • 946187 2023-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
16.588 Violence Against Women Formula Grants $190,927
16.556 State Domestic Violence and Sexual Assault Coalitions $76,020
93.591 Family Violence Prevention and Services/state Domestic Violence Coalitions $71,443
21.027 Coronavirus State and Local Fiscal Recovery Funds $47,848
16.575 Crime Victim Assistance $32,204
16.746 Capital Case Litigation Initiative $28,144
16.034 Coronavirus Emergency Supplemental Funding Program $9,054
93.671 Family Violence Prevention and Services/domestic Violence Shelter and Supportive Services $7,889