Finding 369487 (2021-004)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2021
Accepted
2024-02-15
Audit: 290718
Organization: Ka Mana O Na Helu (HI)
Auditor: Kkdly LLC

AI Summary

  • Core Issue: KMNH failed to submit required single audit reports and Data Collection Form on time for the year ended December 31, 2021.
  • Impacted Requirements: Non-compliance with 2 CFR §200.514 and §200.512 regarding audit submission deadlines.
  • Recommended Follow-Up: Implement internal controls to ensure timely submission of audit reports and compliance with Uniform Guidance.

Finding Text

Finding No. 2021-004: Procurement U.S. Department of Housing and Urban Development Passed Through the State of Hawaii Department of Human Services Emergency Solutions Grant Program Coronavirus Federal Assistance Listing Number 14.231 Criteria - A non-Federal entity that expends $750,000 or more in Federal awards during the year must have a single audi conducted in accordance with 2 CFR §200.514. Pursuant to 2 CFR §200.512, the audit must be completed and Form SF-SAC: Data Collection Form and reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors’ report(s), or nine months after year end of the audit period. Condition - We noted that KMNH has not submitted the single audit reports required by the Uniform Guidance, including the Data Collection Form to the Federal Audit Clearinghouse for the year ended December 31, 2021, within the stipulated nine months after the end of the audit period. Cause - KMNH has not adhered to established Uniform Guidance terms and conditions regarding the submission dates of the single audit reports and Data Collection Form for the year ended December 31, 2021. Effect - KMNH is not in compliance with the Uniform Guidance terms and conditions regarding the submission dates of the single audit report and Data Collection Form for the year ended December 31, 2021. Recommendation - We recommend that KMNH incorporate internal controls to ensure compliance with the Uniform Guidance with respect to the submission deadline of single audit reports and the Data Collection Form.

Corrective Action Plan

View of Responsible Officials and Planned Corretive Action Responsible Party: Executive Director The single audit requirement was new to KMNH as a result of ESG CV funding. KMNH completed the procurement process as required by HUD, but did not receive any response from qualified service providers despite proactive outreach on our part. We were informed that many of the audit firms were overwhelmed by the need to complete audits due to the increased level of federal funding due to COVID. KMNH has since been able to secure an audit firm to complete the audit after the stipulated due date. The same audit firm has been engaged to complete our audit for year ended December 31, 2022. The benefit to using the same audit firm is that their understanding of KMNH’s financial reporting and grant compliance processes learned during the 2021 audit should contribute to an expeditious 2022 audit. KMNH will work diligently with the audit firm with the goal of completing the audit as soon as possible.

Categories

Procurement, Suspension & Debarment Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 369484 2021-003
    Significant Deficiency
  • 369485 2021-003
    Significant Deficiency
  • 369486 2021-003
    Significant Deficiency
  • 369488 2021-004
    Significant Deficiency
  • 369489 2021-004
    Significant Deficiency
  • 945926 2021-003
    Significant Deficiency
  • 945927 2021-003
    Significant Deficiency
  • 945928 2021-003
    Significant Deficiency
  • 945929 2021-004
    Significant Deficiency
  • 945930 2021-004
    Significant Deficiency
  • 945931 2021-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.231 Emergency Solutions Grant Program $2.17M
64.033 Va Supportive Services for Veteran Families Program $33,625
14.237 Continuum of Care Grant $28,096