Finding 369231 (2023-001)

Significant Deficiency
Requirement
B
Questioned Costs
-
Year
2023
Accepted
2024-02-14
Audit: 290485
Organization: Economic Mobility Systems, Inc. (TX)

AI Summary

  • Core Issue: There is a significant deficiency in internal controls regarding allowable costs, leading to unallowable expenses being charged to the grant.
  • Impacted Requirements: Compliance with allowable cost principles outlined in 2 CFR 200, Support E, is not being met.
  • Recommended Follow-Up: Implement stronger controls to detect and exclude unallowable costs from expense reimbursements.

Finding Text

Finding No. 2023‐001: Allowable Costs – Significant deficiency in internal control over compliance and compliance finding. Criteria: Organization is required to comply with allowable cost principles as detailed in 2 CFR 200, Support E. Condition: During allowable costs testing it was noted that 2 out of 22 sampled expenses contained unallowable costs. Cause: The Organization’s programmatic employees were not aware of the details of 2 CFR 200, Subpart E, which resulted in unallowable costs being included on expense reimbursements. Effect: Unallowable costs were charged to the grant. Questioned costs: None Recommendation: The Organization should implement controls over allowable costs that ensures unallowable costs are detected and appropriately omitted from grant reimbursement requests. Management’s Response: See corrective action plan.

Corrective Action Plan

Management recognizes the compliance requirements of 2CFR200 and the additional compliance requirements of the funding source. The Chief Operating Officer and other grant-funded employees have received training and guidance on allowable costs, and we have adjusted the review process for grant reports to include detailed review of allowable costs by the Chief Operating Officer prior to submission to the grantor. The Chief Operating Officer is responsible for implementing the corrective action plan. Training for allowable cost was completed December 2023 for all grant funded employees. The detailed review by the Chief Operating Officer will occur with each bill submitted.

Categories

Allowable Costs / Cost Principles

Other Findings in this Audit

  • 945673 2023-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $894,681