Finding 366871 (2023-002)

Finding – Special Tests and Provisions: Enrollment Reporting – Federal Direct Student Loan Program, Assistance Listing Number 84.268; June 30, 2023 Award Year; U.S. Department of Education Criteria or Specific Requirement Enrollment information, including the effective date of separation from the institution, must be accurately reported within 30 days whenever attendance changes for a student, unless a roster will be submitted within 60 days. The changes include reductions or increases in attendance levels, withdrawals, graduations, and approved leaves-of absence. It is the institution’s responsibility, as a participant in the Title IV aid programs, to monitor and report these changes to the National Student Loan Data System (“NSLDS”). (NSLDS Enrollment Reporting Guide, and 34 CFR 685.309(b)) Condition Of the 40 students selected for enrollment reporting testing, three students were reported to NSLDS outside the maximum 60-day window. This was not a statistically valid sample. Cause The correct date of separation was reported by the University for these students within the 60-day window to the National Student Clearinghouse (“NSC”). The end of the 60-day window lapsed between the date NSC received the information and the date NSC communicated the information to NSLDS. Effect A student’s enrollment status determines eligibility for in-school status, deferment, grace periods, and repayments, as well as the government’s payment of interest subsidies. The notification of student status changes to NSLDS will cause a student to enter into a grace period and determine a repayment date and, therefore, accurate and timely notification of student status to NSLDS is important. Questioned Costs None noted. Identification as a Repeat Finding This is a repeat finding, see 2022-002. Recommendation The University should remain vigilant in its oversight over timely communication of enrollment reporting detail to NSC and from NSC to NSLDS as it is the University’s responsibility to ensure this information is received timely by NSLDS, regardless of whether an intermediate party is used. Views of Responsible Officials and Corrective Actions See corrective action plan.