Finding Text
Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report
from the Secretary, institutions must update all information included in the report and return the
report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within
the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment
report to the Secretary within the next 60 days, an institution must notify the Secretary within 30
days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to
or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the
student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a halftime
basis for the period for which the loan was intended; or (ii) a student who is enrolled at the
institution and who received a loan under Title IV of the Act has changed his or her permanent
address.
Condition/Context: Exceptions were noted for 7 out of the 25 students tested. The exceptions
noted are as follows:
• For four students, incorrect status was reported to National Student Loan Data System
(NSLDS) at the campus level. These four students, in addition to one more student, had
incorrect status reported to NSLDS at the program level.
• For seven students, incorrect effective dates were reported at the program level.
The sample was not a statistically valid sample.
Cause: The University uses the National Student Clearinghouse (NSC) to transmit enrollment
information to NSLDS. The University transmitted correct enrollment information for the students
identified above to NSC, yet the program level enrollment information was not correct in NSLDS.
In addition, it was noted that the University’s system was such that all students reported ¾ time
were reported in NSLDS as half time.
Effect: Incorrect information was reported to NSLDS.
Questioned Costs: Not applicable.
Recommendation: We recommend the University adjust their system to correctly report ¾ time
enrollment and work with NSC to understand the errors in program level reporting to NSLDS.
Management's Response: There is no disagreement with the audit findings. We discovered the
program was only reporting students as less-than-half-time (“L”), half-time (“H”), and full-time
(“F”). We have already adjusted the enrollment reporting program to properly report students who
are enrolled at a ¾-time (“Q”) level. We will also work with the National Student Clearinghouse to
ensure the enrollment effective dates are correctly reported for both the campus and program
levels.