Audit 289817

Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a halftime basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition/Context: Exceptions were noted for 7 out of the 25 students tested. The exceptions noted are as follows: • For four students, incorrect status was reported to National Student Loan Data System (NSLDS) at the campus level. These four students, in addition to one more student, had incorrect status reported to NSLDS at the program level. • For seven students, incorrect effective dates were reported at the program level. The sample was not a statistically valid sample. Cause: The University uses the National Student Clearinghouse (NSC) to transmit enrollment information to NSLDS. The University transmitted correct enrollment information for the students identified above to NSC, yet the program level enrollment information was not correct in NSLDS. In addition, it was noted that the University’s system was such that all students reported ¾ time were reported in NSLDS as half time. Effect: Incorrect information was reported to NSLDS. Questioned Costs: Not applicable. Recommendation: We recommend the University adjust their system to correctly report ¾ time enrollment and work with NSC to understand the errors in program level reporting to NSLDS. Management's Response: There is no disagreement with the audit findings. We discovered the program was only reporting students as less-than-half-time (“L”), half-time (“H”), and full-time (“F”). We have already adjusted the enrollment reporting program to properly report students who are enrolled at a ¾-time (“Q”) level. We will also work with the National Student Clearinghouse to ensure the enrollment effective dates are correctly reported for both the campus and program levels.

Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a halftime basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition/Context: Exceptions were noted for 7 out of the 25 students tested. The exceptions noted are as follows: • For four students, incorrect status was reported to National Student Loan Data System (NSLDS) at the campus level. These four students, in addition to one more student, had incorrect status reported to NSLDS at the program level. • For seven students, incorrect effective dates were reported at the program level. The sample was not a statistically valid sample. Cause: The University uses the National Student Clearinghouse (NSC) to transmit enrollment information to NSLDS. The University transmitted correct enrollment information for the students identified above to NSC, yet the program level enrollment information was not correct in NSLDS. In addition, it was noted that the University’s system was such that all students reported ¾ time were reported in NSLDS as half time. Effect: Incorrect information was reported to NSLDS. Questioned Costs: Not applicable. Recommendation: We recommend the University adjust their system to correctly report ¾ time enrollment and work with NSC to understand the errors in program level reporting to NSLDS. Management's Response: There is no disagreement with the audit findings. We discovered the program was only reporting students as less-than-half-time (“L”), half-time (“H”), and full-time (“F”). We have already adjusted the enrollment reporting program to properly report students who are enrolled at a ¾-time (“Q”) level. We will also work with the National Student Clearinghouse to ensure the enrollment effective dates are correctly reported for both the campus and program levels.