Finding Text
Reporting: To determine that an accurate June 30, 2023 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the June 30, 2023 report that were paid after year end. Condition: It was noted that the District claimed a total of $7,292,830 at June 30, 2023, however, $166,806 of these expenses were paid after year end and should be considered outstanding obligations at June 30, 2023. Questioned Costs: No questioned costs. Context: The District claimed expenses on the June 30, 2023 expenditure report that were not paid until July 2023. The expenses were allowable under the grant, but the District claimed the expenses early. Effect: The District claimed expenses early and were reimbursed for expenses of $166,806 in July 2023 that were not paid until July 2023. Cause: The District mistakenly picked up the wrong total on the general ledger report used to claim expenses. Recommendation: We recommend reconciling the general ledger totals for June 30 to the expenditure reports before submitting. Management's response: The District will add a vertification process to reconcile the June 30 general ledger to the expenditure reports before submitting.